What are the responsibilities and job description for the Data Administrator position at Massachusetts Institute of Technology?
Posting Description
DATA ADMINISTRATOR, Research Administration Services (RAS) , to be responsible for reviewing, establishing, and maintaining all sponsored program awards using Kuali Coeus, MIT’s enterprise grants management system, and performing data quality reporting and review to ensure the integrity of award data and accurate transfer of information to the Institute’s financial system of record. Responsibilities include evaluating sponsor requirements related to authorized total and indirect costs, determining appropriate account setup, and assigning appropriate costing sheets and rates to ensure F&A recovery is correct; recording period of performance, applicability of expanded authorities, invoicing, billing, and reporting requirements (both technical and fiscal); ensuring appropriate compliance approvals are in place prior to award activation (i.e., animal or human subject protocol approvals); performing daily data feeds; using SAP to create sales orders and sales contracts necessary for invoicing; advising administrators on appropriate award setup including complex account structures (e.g., multi-sponsor consortia); interacting regularly with senior staff accountants and sponsored accounting officers within the Office of the Vice President for Finance to ensure accurate reporting and closeout of sponsored awards; maintain consortia structures; and performing other duties as assigned, including participation on Institute working groups, training administrative personnel, working on special projects, reporting, etc.
Job Requirements
REQUIRED : Bachelor's degree in finance, business administration or related field; a minimum of one year of related experience, preferably in sponsored program administration in a university environment; attention to detail, critical thinking; ability to work both individually and in a team-oriented environment, to learn and master complex internal/external system, and understand the interdependencies involved when updating and manipulating those systems. PREFERRED: Experience with enterprise-wide systems including SAPand Kuali Coeus.
Remote or hybrid work schedules considered.
4/6/2026
DATA ADMINISTRATOR, Research Administration Services (RAS) , to be responsible for reviewing, establishing, and maintaining all sponsored program awards using Kuali Coeus, MIT’s enterprise grants management system, and performing data quality reporting and review to ensure the integrity of award data and accurate transfer of information to the Institute’s financial system of record. Responsibilities include evaluating sponsor requirements related to authorized total and indirect costs, determining appropriate account setup, and assigning appropriate costing sheets and rates to ensure F&A recovery is correct; recording period of performance, applicability of expanded authorities, invoicing, billing, and reporting requirements (both technical and fiscal); ensuring appropriate compliance approvals are in place prior to award activation (i.e., animal or human subject protocol approvals); performing daily data feeds; using SAP to create sales orders and sales contracts necessary for invoicing; advising administrators on appropriate award setup including complex account structures (e.g., multi-sponsor consortia); interacting regularly with senior staff accountants and sponsored accounting officers within the Office of the Vice President for Finance to ensure accurate reporting and closeout of sponsored awards; maintain consortia structures; and performing other duties as assigned, including participation on Institute working groups, training administrative personnel, working on special projects, reporting, etc.
Job Requirements
REQUIRED : Bachelor's degree in finance, business administration or related field; a minimum of one year of related experience, preferably in sponsored program administration in a university environment; attention to detail, critical thinking; ability to work both individually and in a team-oriented environment, to learn and master complex internal/external system, and understand the interdependencies involved when updating and manipulating those systems. PREFERRED: Experience with enterprise-wide systems including SAPand Kuali Coeus.
Remote or hybrid work schedules considered.
4/6/2026