What are the responsibilities and job description for the Administrative Assistant II, Curriculum and Faculty Support position at Massachusetts Institute of Technology?
Posting Description
ADMINISTRATIVE ASSISTANT II, CURRICULUM AND FACULTY SUPPORT, Registrar’s Office - Curriculum and Faculty Support (CFS), will perform complex duties supporting undergraduate education committees (e.g., Committee on the Undergraduate Program) and two curriculum development grants: the d’Arbeloff Fund and Education Innovation Funds including Committees & Reform: Attend meetings and compose notes. Draft reports, policies, and correspondence. Research educational policy issues to brief faculty committees. Manage meeting schedules, logistics (rooms, remote setup, food), and physical/digital archives; Grants Management: Help develop production calendars. Serve as the primary contact for applicants, recipients, and alumni. Maintain proposal records, tracking databases, and collect submissions. Draft funding guidelines and award letters and collect final reports; and General Support: Collaborate to update website content. Schedule complex appointments for faculty, staff, and students. Handle office recordkeeping, supply inventory, backup coverage, and special projects.
Job Requirements
REQUIRED : High school diploma and three years of office experience, preferably in higher education; and excellent communication, organization, and interpersonal abilities across diverse groups; strong time management to prioritize concurrent projects under deadlines; meticulous accuracy with confidential data essential; and proficient with software and comfortable working independently or collaboratively in a hybrid environment. PREFERRED : Meeting minutes experience MIT and undergraduate education knowledge.
6/1/2026
ADMINISTRATIVE ASSISTANT II, CURRICULUM AND FACULTY SUPPORT, Registrar’s Office - Curriculum and Faculty Support (CFS), will perform complex duties supporting undergraduate education committees (e.g., Committee on the Undergraduate Program) and two curriculum development grants: the d’Arbeloff Fund and Education Innovation Funds including Committees & Reform: Attend meetings and compose notes. Draft reports, policies, and correspondence. Research educational policy issues to brief faculty committees. Manage meeting schedules, logistics (rooms, remote setup, food), and physical/digital archives; Grants Management: Help develop production calendars. Serve as the primary contact for applicants, recipients, and alumni. Maintain proposal records, tracking databases, and collect submissions. Draft funding guidelines and award letters and collect final reports; and General Support: Collaborate to update website content. Schedule complex appointments for faculty, staff, and students. Handle office recordkeeping, supply inventory, backup coverage, and special projects.
Job Requirements
REQUIRED : High school diploma and three years of office experience, preferably in higher education; and excellent communication, organization, and interpersonal abilities across diverse groups; strong time management to prioritize concurrent projects under deadlines; meticulous accuracy with confidential data essential; and proficient with software and comfortable working independently or collaboratively in a hybrid environment. PREFERRED : Meeting minutes experience MIT and undergraduate education knowledge.
6/1/2026