What are the responsibilities and job description for the Academic Programs Assistant 1 position at Massachusetts Institute of Technology?
Posting Description
ACADEMIC PROGRAMS ASSISTANT 1, Civil and Environmental Engineering - Academic Programs Office (APO) , performs complex and diverse administrative duties in support of the department’s academic office with specific focus on Master of Science/PhD and Interdepartmental Program in Transportation student support; exercises judgment and anticipates the needs of the department’s Assistant Director of Academic Program Administration, the Department of Civiland Environmental Engineering, and Interdepartmental Program in Transportation academic community to arrange and support a diverse set of complex administrative duties; implements recommended changes and enhancements to Academic Programs Office procedures as they pertain to SM/PhD and Transportation student support and recruiting; focuses on department outreach in recruiting graduate students in coordination with the Assistant Director of Academic Program Administration and works to encourage diversity in all areas of student services and support; and requires interfacing with faculty, staff, students, and applicants requiring an in-depth understanding of the Department, MIT academic administration as well as MIT policies and procedures.
Job Requirements
REQUIRED : High school diploma; a minimum of three years of administrative, office, or related experience, preferably in an academic setting; strong organizational skills; ability to work with minimal supervision, prioritize multiple tasks, and remain focused despite numerous interruptions; experience with FileMaker Pro, MS Word, Excel; discretion and good judgment; excellent interpersonal skills and ability to work effectively with a broad range of faculty, students, and staff; accuracy and attention to detail; and high level of computer literacy including ability and willingness to learn new software. PREFERRED : Bachelor’s degree and experience using Slate.
Some night and weekend work is required.
5/27/2026
ACADEMIC PROGRAMS ASSISTANT 1, Civil and Environmental Engineering - Academic Programs Office (APO) , performs complex and diverse administrative duties in support of the department’s academic office with specific focus on Master of Science/PhD and Interdepartmental Program in Transportation student support; exercises judgment and anticipates the needs of the department’s Assistant Director of Academic Program Administration, the Department of Civiland Environmental Engineering, and Interdepartmental Program in Transportation academic community to arrange and support a diverse set of complex administrative duties; implements recommended changes and enhancements to Academic Programs Office procedures as they pertain to SM/PhD and Transportation student support and recruiting; focuses on department outreach in recruiting graduate students in coordination with the Assistant Director of Academic Program Administration and works to encourage diversity in all areas of student services and support; and requires interfacing with faculty, staff, students, and applicants requiring an in-depth understanding of the Department, MIT academic administration as well as MIT policies and procedures.
Job Requirements
REQUIRED : High school diploma; a minimum of three years of administrative, office, or related experience, preferably in an academic setting; strong organizational skills; ability to work with minimal supervision, prioritize multiple tasks, and remain focused despite numerous interruptions; experience with FileMaker Pro, MS Word, Excel; discretion and good judgment; excellent interpersonal skills and ability to work effectively with a broad range of faculty, students, and staff; accuracy and attention to detail; and high level of computer literacy including ability and willingness to learn new software. PREFERRED : Bachelor’s degree and experience using Slate.
Some night and weekend work is required.
5/27/2026