What are the responsibilities and job description for the Business Administrator position at Massachusetts Association of School Superintendents?
The Northampton Public Schools is seeking a Business Administrator!
BUSINESS ADMINISTRATOR
One (1) Full-time Vacancy
40 Hours per week
Monday through Friday from 8:00 a.m. – 4:30 p.m.
Contracted Salary: $140,000 – $155,000
Proposed Start date: August 1, 2026
___________________________________________________________________
Definition
The Business Administrator functions as specifically delegated by the Superintendent.
Supervision
Works under the supervision of the Superintendent and in compliance with the policies of the School Committee and the laws of the Commonwealth of Massachusetts.
Essential Functions/Duties And Responsibilities
The Business Administrator reports directly to the Superintendent. This person has a line relationship to the support staff under their supervision. They have a staff relationship with each of the schools and with the Director of Student Services.
Measures Of Accountability
The Business Administrator will be evaluated using the MA Model Educator Evaluation System.
Recommended Minimum Qualifications
The employee has access to confidential and sensitive information in the course of performing work including personnel and financial information.
Benefits
All benefits and privileges are consistent with an individual contract.
If Hired
Must have acceptable MA CORI and SAFIS Fingerprint Background Checks prior to start of employment.
TO APPLY: Employees who wish to be considered for transfer or promotion to the position may do so by completing a Promotion/Transfer Request form (located at www.northamptonma.gov under “Human Resources” and then “Forms”) and submitting it to the Human Resources Department, 240 Main Street, Northampton, MA Others, please submit an application at JOB ID # 5536966 at www.SchoolSpring.com
Who Are We: Dedicated and collaborative teams of educators committed to supporting excellence through coaching and learning. Our mission is to foster educational excellence and opportunity for all learners through collaboration and leadership. We believe that obstacles to learning can be overcome and, once that happens, learning is natural for everyone. We value: Quality and excellence, innovation, creativity and vision, inclusiveness, equity and diversity and collaboration with others. Creating a community of care is foundational to the work we do….together! Equity and Social Justice Work is central to our mission, especially in these times. We understand that all forms of oppression are damaging. We engage in this work proactively and purposefully, with the intent of positive outcomes, and because we need to.
Equal Opportunity Employer
The Northampton Public Schools does not discriminate on the basis of race, color, religion, ancestry, national origin, sex, socioeconomic status, homelessness, academic status, gender identity or expression, physical appearance, pregnant or parenting status, sexual orientation, marital/civil union status, place of birth, age, citizenship status, veteran status, political affiliation, genetic information, limited-English proficiency, mental, physical, developmental or sensory disability, or by association with a person who has or is perceived to have one or more of these characteristics
BUSINESS ADMINISTRATOR
One (1) Full-time Vacancy
40 Hours per week
Monday through Friday from 8:00 a.m. – 4:30 p.m.
Contracted Salary: $140,000 – $155,000
Proposed Start date: August 1, 2026
___________________________________________________________________
Definition
The Business Administrator functions as specifically delegated by the Superintendent.
Supervision
Works under the supervision of the Superintendent and in compliance with the policies of the School Committee and the laws of the Commonwealth of Massachusetts.
Essential Functions/Duties And Responsibilities
- Coordinates the development of the annual budget in cooperation with the Superintendent, building principals and central office personnel.
- Coordinates studies and develops reports as requested by the Superintendent.
- Supervises the day-to-day bidding, purchasing and accounting activities of the school system.
- Coordinates the preparation of monthly financial reports and other comparative data as requested by the Superintendent.
- Approves payments of payrolls and expense warrants.
- Supervises and evaluates the activities of personnel in the business office.
- Oversees and evaluates the activities of the Transportation Supervisor.
- Supervises and evaluates the activities of the Director of Food Services.
- Receives and acts upon requests for community use of buildings.
- Provides Professional Development to school clerical staff.
- Serves as the Superintendent's liaison to the Human Resources Department, Auditor's office, Central Services Department, and other city offices.
- Serves as the Superintendent's representative, when requested, in grievance and arbitration hearings.
- Monitors the budget and all school funds, and provides projections on budget status.
- Manages the use of various software packages for Building Use, Staff Absence Management and Student Activity Financial Systems.
- Attends School Committee meetings and meetings of the Budget and Property Subcommittee and meetings of the City-Wide Capital Improvements Committee.
- Carries out such other duties and responsibilities as may be assigned by the Superintendent of Schools.
The Business Administrator reports directly to the Superintendent. This person has a line relationship to the support staff under their supervision. They have a staff relationship with each of the schools and with the Director of Student Services.
Measures Of Accountability
The Business Administrator will be evaluated using the MA Model Educator Evaluation System.
Recommended Minimum Qualifications
- Bachelor's degree in Finance, Accounting, or Business Administration
- 5 years progressive responsibility in Accounting/Finance/Business Administration
- Licensed or licensable as a School Business Administrator in Massachusetts
- Experience in School Business Administration
- Master's Degree in Business
The employee has access to confidential and sensitive information in the course of performing work including personnel and financial information.
Benefits
All benefits and privileges are consistent with an individual contract.
If Hired
Must have acceptable MA CORI and SAFIS Fingerprint Background Checks prior to start of employment.
TO APPLY: Employees who wish to be considered for transfer or promotion to the position may do so by completing a Promotion/Transfer Request form (located at www.northamptonma.gov under “Human Resources” and then “Forms”) and submitting it to the Human Resources Department, 240 Main Street, Northampton, MA Others, please submit an application at JOB ID # 5536966 at www.SchoolSpring.com
Who Are We: Dedicated and collaborative teams of educators committed to supporting excellence through coaching and learning. Our mission is to foster educational excellence and opportunity for all learners through collaboration and leadership. We believe that obstacles to learning can be overcome and, once that happens, learning is natural for everyone. We value: Quality and excellence, innovation, creativity and vision, inclusiveness, equity and diversity and collaboration with others. Creating a community of care is foundational to the work we do….together! Equity and Social Justice Work is central to our mission, especially in these times. We understand that all forms of oppression are damaging. We engage in this work proactively and purposefully, with the intent of positive outcomes, and because we need to.
Equal Opportunity Employer
The Northampton Public Schools does not discriminate on the basis of race, color, religion, ancestry, national origin, sex, socioeconomic status, homelessness, academic status, gender identity or expression, physical appearance, pregnant or parenting status, sexual orientation, marital/civil union status, place of birth, age, citizenship status, veteran status, political affiliation, genetic information, limited-English proficiency, mental, physical, developmental or sensory disability, or by association with a person who has or is perceived to have one or more of these characteristics
Salary : $140,000 - $155,000