What are the responsibilities and job description for the Cardiothoracic Education Program Coordinator position at Mass General Physicians Organization?
Primary Responsibilities
Serve as a primary administrative resource for trainees by providingtimelyday-to-day support, communication, and issue resolution.
Coordinate didactic sessions, conferences, and other educational activities, including scheduling, materials preparation, room reservations, and relatedlogistics.
Manage onboarding coordination for trainees, includingidentificationbadges, white coats, scrubs, lockers, and other site-specific access and readiness needs.
Coordinate recruitment and interview-day operations, including interview scheduling, candidate communication, itinerary development, virtual and on-sitelogistics, faculty reminders, RSVP tracking, and management of interview materials and shared files.
Provide operational support for educational events and special programming to ensure smooth execution and a positive participant experience.
Support Associate Program Directors and other program leadership through proactive communication, schedulingassistance, and administrative follow-through on program priorities.
Coordinate orientation planning and execution for incoming trainees, ensuring all required materials, schedules, and operational details are in place.
Manage site-specific workflow processes to ensure continuity, consistency, and responsiveness in daily program operations.
Process and coordinate program-related expenses and administrative transactions, including sponsored event forms, reimbursements, purchase orders, payment coordination, and operational purchasing.
- Sponsored Event Forms
Reimbursements, POs
payment coordination
process operational purchases
Education
Bachelor's Degree Healthcare Management required
Can this role accept experience in lieu of a degree?
Yes
Licenses and Credentials
Experience
Medical Education Program Management 1-2 years required
Knowledge, Skills and Abilities
- Strong knowledge of the healthcare industry, including an understanding of medical terminology, healthcare regulations, and the dynamics of healthcare provider organizations.
- Excellent interpersonal and relationship-building skills are essential for building and maintaining strong connections with healthcare providers.
- Strong logistical and project management skills are important for coordinating multiple aspects of events, including venue selection, scheduling, and resource management.
- Exceptional verbal and written communication skills are necessary for effectively conveying information, delivering presentations, and facilitating discussions with healthcare providers, internal stakeholders, and external partners.
- Proficiency in collecting, analyzing, and interpreting data related to program evaluation and outcomes.
Physical Requirements
- Standing Frequently (34-66%)
- Walking Frequently (34-66%)
- Sitting Occasionally (3-33%)
- Lifting Frequently (34-66%) 35lbs (w/assisted device)
- Carrying Frequently (34-66%) 20lbs - 35lbs
- Pushing Occasionally (3-33%)
- Pulling Occasionally (3-33%)
- Climbing Rarely (Less than 2%)
- Balancing Frequently (34-66%)
- Stooping Occasionally (3-33%)
- Kneeling Occasionally (3-33%)
- Crouching Occasionally (3-33%)
- Crawling Rarely (Less than 2%)
- Reaching Frequently (34-66%)
- Gross Manipulation (Handling) Frequently (34-66%)
- Fine Manipulation (Fingering) Frequently (34-66%)
- Feeling Constantly (67-100%)
- Foot Use Rarely (Less than 2%)
- Vision - Far Constantly (67-100%)
- Vision - Near Constantly (67-100%)
- Talking Constantly (67-100%)
- Hearing Constantly (67-100%)
Massachusetts General Physicians Organization, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged.