Assistant Athletic Director, Facilities & Event Operations

MARYVILLE COLLEGE STAFF POSITION DESCRIPTION

Position Title: Assistant Athletic Director, Facilities & Event Operations

Department: Athletics

Title of Immediate Supervisor: Athletic Director

Funded Term / Work Cycle: 12-month, Full-time

Expected Daily Work Hours: 8

Expected Weekly Work Schedule: Monday–Friday; weekend/evening event coverage as required

Starting Salary Expectations:  $51,623 – 51,713

About Maryville College:

Maryville College is a nationally ranked institution of higher learning and one of America’s oldest colleges. For more than 200 years, we’ve educated students to be giving citizens and gifted leaders to study everything so that they are prepared for anything. Our graduates are equipped to address complex problems, engage with diverse communities, and launch meaningful careers.

Nestled in Maryville, Tennessee, between the Great Smoky Mountains National Park and the city of Knoxville, our campus combines the beauty of a rural setting with the advantages of an urban center. With a wide range of academic programs and a strong tradition of career preparation, our alumni live “strong of mind and brave of heart,” carrying forward our Presbyterian founder’s charge to do good on the largest possible scale.

Mission

At Maryville College, we offer more than a mission—we offer support. Our employees receive a comprehensive benefits package including medical, dental, and vision coverage; a generous paid time off program; a retirement plan with an employer match of up to 5%; tuition benefits for employees, spouses, and dependents; and the opportunity to grow in a collaborative community that values professional excellence and personal well-being.

“Maryville College prepares students for lives of citizenship and leadership as we challenge each one to search for truth, grow in wisdom, work for justice and dedicate a life of creativity and service to the peoples of the world.”

Values:

• Scholarship: We commit ourselves to lifelong curiosity and learning, to the search for knowledge, and to intellectual creativity.
• Respect: We commit ourselves to honor the worth, dignity, and freedom of ourselves and all creation, and to treat others as we wish to be treated.
• Integrity: We commit ourselves to truth, honesty, dependability, and responsibility in all our actions and relationships.

Position Purpose

This position provides leadership and oversight for Athletics facilities and game-day event operations. Responsibilities include facility scheduling, setup and preparation for events, student worker supervision, and coordination with Physical Plant and Campus Safety. The role ensures that athletic facilities are safe, well-prepared, and welcoming for student-athletes, coaches, and visitors, and that varsity events are executed with strong service, safety, and operational standards.

SUMMARY

The Assistant Athletic Director, Facilities & Event Operations, ensures effective facility operations and game-day execution for varsity athletic events. The position manages scheduling, staffing, safety procedures, and coordination with Physical Plant. This role supervises student employees working in facilities and events, supports summer camp logistics, and collaborates with campus partners to maintain safe and operational athletic spaces.

Education and Experience required to ensure success in this position:

Education required to ensure success in this position:

• Bachelor’s degree required
• Master’s degree preferred

Experience required to ensure success in this position:

• 3–5 years of experience in athletic administration, event management, facility operations, or related field
• Experience supervising staff or student workers

ESSENTIAL FUNCTIONS

Leadership and Collaboration

• Lead scheduling, access, and operational planning for Athletics facilities
• Serve as a primary contact for Physical Plant, Campus Safety, and external groups using athletic spaces
• Participate in planning meetings for practices, home events, and summer camps
• Communicate operational needs with coaches, officials, and campus partners
• Recruit, train, schedule, and provide on-site supervision of student workers supporting facilities and game-day operations, ensuring adherence to safety and service standards

Data, Technology, and Compliance

• Maintain facility usage records and scheduling systems
• Track facility condition and coordinate maintenance requests
• Support safety protocols, risk management procedures, and emergency response readiness during events
• Maintain documentation related to facility readiness and operational standards

Stakeholder and Institutional Support

• Collaborate with Physical Plant, Campus Safety, Finance, Human Resources, and other departments to support facility access and operations
• Serve as liaison with officials, visiting teams, contractors, and vendors for home events
• Support external groups or rental events approved for athletic spaces

Operations and Technical Oversight

• Identify and pursue revenue-generating opportunities through athletic facility rentals, external events, and facility sponsorships, ensuring alignment with college policies and supporting Athletics' operational sustainability.
• Lead logistics for home varsity athletic events, including setup, access, staffing, and teardown
• Ensure equipment, signage, scoreboards, and audio/visual elements are operational for events
• Manage event flow, crowd service, safety, and troubleshooting during games
• Coordinate work orders, repairs, and facility improvements with Physical Plant

Fiscal Oversight

• Provide input into facility and event operations budgets, staffing needs, and equipment planning
• Ensure event and facility operations are executed within established departmental resources
• Coordinate facility work orders, repairs, and capital improvement requests with Physical Plant
• Support planning for capital projects and facility upgrades

Strategic Planning and Sustainability

• Contributes to facility planning discussions and capital project needs
• Supports campus events and external rentals when approved

Other:

NOTE: Other roles/duties will be assigned as necessary to assist the College in the attainment of the goals set forth and the enhancement of a positive, respectful learning environment for all staff, faculty, and students.

Knowledge, Skills, and Abilities

• Strong organizational and planning skills
• Ability to manage multiple priorities in a dynamic, event-based environment
• Knowledge of facility operations and event management practices
• Ability to supervise and motivate student workers
• Excellent interpersonal, communication, and problem-solving skills
• Ability to work evenings and weekends during athletic seasons
• Familiarity with NCAA Division III philosophy, preferred

License, Certification, or Registration Necessary:

• Valid driver’s license (or ability to obtain within 30 days)
• Maintain MC transportation driving requirements
• Pass NCAA rules test annually; maintain First Aid/CPR certifications as required

Work Environment and Physical Requirements:
(Required for ADA compliance.)

• Office, gymnasium, athletic fields, and outdoor environments
• Frequent walking between facilities and event locations
• Must occasionally lift/move up to 50 pounds
• Regular communication via phone, radio, and in person
• Frequent evening and weekend work during athletic seasons

Ability to operate the following vehicles or equipment:

• Campus vehicles (vans/carts)
• Scoreboards, audio/visual equipment, and event technology
• Standard office equipment (computer, printer, scanner)

Salary : $51,623 - $51,713