What are the responsibilities and job description for the Accounts Payable Specialist position at MARYVILLE COLLEGE?
Position Title: Accounts Payable Specialist
Department: Business Office
Title of Immediate Supervisor: Director of Finance
Funded Term / Work Cycle: 12-month
Expected Daily Work Hours: 8
Expected Weekly Work Schedule: Monday–Friday, 8:00 a.m. – 5:00 p.m.
Pay Grade: 5S
Starting Salary Expectations: $39,334 - $41,300
About Maryville College:
Maryville College is a nationally ranked institution of higher learning and one of America’s oldest colleges. For more than 200 years, we’ve educated students to be giving citizens and gifted leaders to study everything so that they are prepared for anything. Our graduates are equipped to address complex problems, engage with diverse communities, and launch meaningful careers.
Nestled in Maryville, Tennessee, between the Great Smoky Mountains National Park and the city of Knoxville, our campus combines the beauty of a rural setting with the advantages of an urban center. With a wide range of academic programs and a strong tradition of career preparation, our alumni live “strong of mind and brave of heart,” carrying forward our Presbyterian founder’s charge to do good on the largest possible scale.
Mission
At Maryville College, we offer more than a mission—we offer support. Our employees receive a comprehensive benefits package including medical, dental, and vision coverage; a generous paid time off program; a retirement plan with an employer match of up to 5%; tuition benefits for employees, spouses, and dependents; and the opportunity to grow in a collaborative community that values professional excellence and personal well-being.
“Maryville College prepares students for lives of citizenship and leadership as we challenge each one to search for truth, grow in wisdom, work for justice and dedicate a life of creativity and service to the peoples of the world.”
Values:
- Scholarship: We commit ourselves to lifelong curiosity and learning, to the search for knowledge, and to intellectual creativity.
- Respect: We commit ourselves to honor the worth, dignity, and freedom of ourselves and all creation, and to treat others as we wish to be treated.
- Integrity: We commit ourselves to truth, honesty, dependability, and responsibility in all our actions and relationships.
Education required to ensure success in this position:
- Associate degree
- Bachelor’s degree in accounting, or business preferred
Experience required to ensure success in this position:
- 2 years’ experience in accounts payable or financial operations
- Experience with financial systems, reporting, or payment processing preferred
- Experience training or guiding others is helpful
- Provide guidance to departments on invoice submission, travel forms, and payment procedures.
- Train new employees on accounts payable and travel procedures.
- Support Fall and Spring registration activities for the Business Office, including processing refunds and payments.
Data, Technology, and Compliance
- Process all invoices and ensure payment by due dates with accuracy and compliance.
- Enter and maintain W-9 records for vendors to ensure tax compliance.
- Audit and count cash drawers at random intervals to support internal controls.
- Maintain documentation for audit readiness and regulatory compliance.
Stakeholder and Institutional Support
- Process all Bonner student payments.
- Respond to inquiries from faculty, staff, students, and parents in a courteous and timely manner.
- Coordinate registration-related activities on behalf of the Business Office.
Operations and Technical Oversight
- Process ACH wire transfers and payments through Paymerang.
- Process annuity payments through check or ACH authorization.
- Oversee and manage purchasing card (P-Card) processing and reconciliation.
- Review and verify supporting documentation for accuracy and compliance.
- Track invoices, payments, and transactions in financial systems.
Fiscal Oversight
- Ensure accuracy of coding, approvals, and payment workflows.
- Monitor deadlines and maintain timely processing.
- Identify and resolve discrepancies while escalating issues as needed.
Strategic Planning and Sustainability
- Recommend workflow or documentation improvements to enhance efficiency and customer service.
- Support implementation of payment systems or technology enhancements.
Other:
NOTE: Other roles/duties will be assigned as necessary to assist the College in the attainment of the goals set forth and the enhancement of a positive, respectful learning environment for all staff, faculty, and students.
- Knowledge of accounts payable processes and financial controls
- Accuracy and attention to detail
- Ability to maintain confidentiality and handle sensitive financial information
- Strong organizational and time management skills
- Proficiency with Microsoft Office, especially Excel and Outlook
- Strong interpersonal and customer service skills
- Ability to interpret policies, procedures, and regulatory requirements
- Ability to train and support employees and departments
- Valid driver’s license (for deposits if applicable)
- Financial software or AP certification helpful but not required
- Prolonged periods working at a computer
- Ability to lift/move up to 20 pounds
- Travel between campus locations and bank as needed
- Office environment with frequent interaction with students, staff, and faculty
- Some interruptions during peak financial periods or walk-in questions
- Standard office equipment (computer, printer, phone)
- College vehicle or personal vehicle for bank deposits
Salary : $39,334 - $41,300