Building Secretary

REPORTS TO:

Principal

EMPLOYMENT STATUS:

Regular, full-time

FLSA STATUS:

Non-Exempt
Paygrade 30

POSITION SUMMARY:

Provide clerical, office management and student/staff support services to the school.

ESSENTIAL FUNCTIONS:

• Greet and assist visitors, answer the telephone and deliver messages.
• Type reports and correspondence.
• Prepare documents for distribution; for example, memos and newsletters.
• Process requisition forms and invoices. Cross check with purchase orders.
• Manage kindergarten registration process.
• Collect student fees and monitor free lunch and fee waivers.
• Assure the proper handling of cash, including daily bank deposits.
• Prepare periodic financial reports for the Treasurer's office; for example, student fees, lost library books, damaged text books.
• Verify the accuracy of reports and leave forms before they are sent to the central office.
• Arrange substitutes for classified staff. Locate substitute teachers in emergencies. Process the appropriate paperwork associated with these tasks.
• Keep the building equipment functioning properly.
• Monitor the schedules of such events as health screenings, parent conferences, programs and school pictures; and complete the necessary follow up tasks.
• Assist ill or injured students and staff as needed.
• Assist teachers with classroom or clerical duties as assigned by the Principal.
• Assist with the management and monitoring of student records and attendance.
• Monitor student custody, as it relates to releasing students from school.
• Maintain a neat, attractive office environment.
• Maintain the confidentiality of information that is not public domain.

OTHER DUTIES AND RESPONSIBILITIES:

• Assist with special projects, such as handbooks, invitations, fundraisers and awards programs.
• Assist the building aide(s) as needed; for example, dispense medications.
• Participate in professional development activities as assigned.
• Maintain an appropriate personal appearance.
• Observe all safety and health regulations of the school district.
• Serve as a role model in the practice of ethical principles, responsible behavior and democratic values.
• Perform other duties as assigned by the Principal.

QUALIFICATIONS:

• High School diploma.
• Post high school education preferred.
• 3- 5 years of prior administrative/secretarial experience preferred.
• Bilingual a plus.
• Alternate to these qualifications as the Superintendent and/or Board of Education may find appropriate.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Well-developed typing skills.
• Well-developed oral and written communication skills.
• Competence with computers and office machines, and a willingness to continuously upgrade those skills.
• Ability to work cooperatively with all staff and to interact with staff, students and the public in a positive manner.
• Ability to adapt to change quickly and to accept new and challenging tasks as they arise.
• Willingness to become trained in first aid.
• Ability to be bonded.

EQUIPMENT OPERATED:

• Computer and printer.
• Copier.
• Various other office machines, educational equipment and tools.
• Public address system.
• Bus radio.

WORKING CONDITIONS :

• Repetitive hand motions (typing/computer).
• Potential exposure to blood or other body fluids and tissue.
• Occasional operation of a vehicle in inclement weather; that is, being prepared to come to school on all scheduled work days except calamity days.
• Some interaction with unruly children.
• Occasional interaction with angry or distraught adults.
• Regular requirement to sit, stand, walk, talk, hear, see, read, reach, stretch with hands and arms, stoop, crouch, and kneel.
• Frequent requirement to lift, carry, push and pull various items; for example, books and supplies, up to 25 lbs.

CONDITIONS OF EMPLOYMENT:

• Length of Employment: One Year Limited Contract
• Salary: Based on current classified salary schedule with appropriate experience and training
• Fringe Benefits: Based on current Classified Handbook