What are the responsibilities and job description for the Graduate Program Advisor position at Marymount University and Careers?
Title: Graduate Program Advisor
Direct Supervisor: Assistant Director of Graduate Programs, College of Business, Innovation, Leadership, and Technology
Status: Full time, Exempt
No. Direct Reports: 0
Target Weekly Hours: 40
Location: Ballston
Benefits Eligibility: Yes
Job Profile Summary
The Graduate Program Advisor focuses on guiding master’s students through their academic programs, including managing registration, enrollment, and curriculum planning. This role develops and implements advising processes, tracks student progress, and collaborates with faculty, directors, and external partners to optimize program delivery. Key responsibilities also include analyzing enrollment data, recommending scheduling improvements, and addressing student issues in collaboration with other university departments to ensure student persistence and satisfaction.
Major Duties and Responsibilities
Student Registration and Enrollment
- Manage the registration process for all BILT graduate students.
- Ensure graduate students are properly enrolled in required courses and assist in course selection for degree progression.
- Oversee enrollment, course progression, and handbook updates for the MBA program (approximately 70 students).
- Oversee enrollment, course progression, and handbook updates for the Graduate IT programs (approximately 130 students).
- Oversee enrollment, course progression, and handbook updates for the Graduate Interior Architecture and Design (IAD) programs (approximately 60 students).
- Manage communications with new and current undergraduate students regarding course enrollment and program completion requirements.
Student Retention
- Coordinate advising processes with School Directors, ensuring best practices and continuous efficiency improvements.
- Develop and manage advising guides for both students and faculty.
- Track graduate student progress to ensure timely degree completion and provide proactive support to at-risk students.
Curriculum and Scheduling
- Collaborate with Associate Deans and School Directors to address graduate scheduling issues and curriculum updates.
- Create and analyze program enrollment reports to provide data-driven recommendations on course scheduling and curriculum improvements.
- Manage the evaluation and transition process for students moving from undergraduate to graduate programs.
Graduate Student Orientations
- Assist School Directors in planning and executing graduate student orientation programs.
Cross-Departmental Collaboration
- Partner with Graduate Admissions to support the student application and enrollment process.
- Work collaboratively with key university offices, including Registrar, Student Accounts, Financial Aid, and the Academic Hub, to resolve student concerns related to financial aid, enrollment, and academic standing.
- Attend enrollment meetings with external partners to ensure streamlined program operations and support for online and hybrid graduate students.
Communication, Marketing, and Collaboration
- Support internal and external communication efforts, ensuring timely updates and dissemination of critical program information.
- Collaborate with university departments and external stakeholders on graduate program initiatives.
- Ensure accuracy and consistency in student communications related to advising, registration, and curriculum updates.
General Administrative Assistance
- Provide administrative support for advising, scheduling, and program coordination.
- Maintain a welcoming and professional office environment conducive to student engagement and success.
This position has no financial or budgetary responsibilities. Nor does the successful candidate necessarily require a graduate degree in analytics
Job Requirements
Education
Bachelor's degree required.
This position does not carry financial or budgetary responsibilities, and a graduate degree in analytics is not required.
This position does not carry financial or budgetary responsibilities, and a graduate degree in analytics is not required.
Experience
2 to 5 years of related experience
Licenses or Certifications
None
Financial Responsibility
None
Supervision
No
Special Knowledge
Knowledge of Workday preferred
Knowledge of Microsoft Office suite required.
Marymount University is an equal opportunity employer. Marymount University does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity and expression, marital status, pregnancy, veteran status or any other protected bases under applicable federal and local laws and regulations in any of its programs or its activities, including employment and admission. The university also expressly prohibits any form of sex discrimination and sexual misconduct including sexual harassment, dating and domestic violence, rape, sexual assault, sexual exploitation and stalking in any of its programs or activities, including employment and admission. For more information, please visit:
https://marymount.edu/student-life/health-wellness/title-ix-2/