What are the responsibilities and job description for the Administrative Assistant III (10118, Grade HC6) position at Maryland-National Capital Park and Planning Commission?
Description
The Maryland-National Capital Park & Planning Commission is one of the largest organizations servicing both Montgomery and Prince George’s counties. In both counties we manage the park systems, but in Prince George’s County we also develop the public’s recreation programs.
Under the Department of Parks & Recreation, the Facility Services Division (FSD) is the largest division. We provide high quality maintenance and maintenance support services for all of the parks and recreation facilities within Prince George’s County. We have six major work areas: Fleet Management, Buildings & Structures (Trade Shops), Horticulture & Forestry, Major Maintenance & Inspection, Critical Projects (Aquatics, Heavy Equipment and Sustainability) and the Administrative section.
We offer an excellent benefits package, including health, dental and vision, as well as 43 paid vacation/sick/holiday/personal days the first year: opportunities for advancement and steady employment. You may be required to come in for storm and emergency work.
Examples of Important Duties
This administrative support position resides within the Facility Services Administration section. The candidate will work in a busy office environment and is responsible for the day-to-day operations of the Administrative section in both human resources and accounts payable.
You will report directly to the Administrative Supervisor. You will be responsible for preparing Personnel Action Forms (PAFs), boot vouchers, CDL forms, Concentra forms, completing reference checks, mileage logs, travel advances, check requests, and other necessary financial documents to ensure the facility is operable. Support payroll processing and Kronos timekeeping system. Prepare reports, spreadsheets, correspondence, and meeting materials. Maintain accurate electronic and paper records, complete administrative tasks and serve as backup to the department as necessary. Prepare all necessary paperwork to ensure vendors are paid in a timely manner.
You will be responsible for handling time sensitive urgent personnel matters; therefore, confidentiality is a must.
This position offers a range of tasks and requires that you are a friendly, detail-oriented, team player who is willing to provide whatever administrative support is required. Excellent computer skills including Word, Outlook, and Excel are required. Perform other duties as assigned.
(Work Hours are 6:30 am – 3:15 pm)
Salary Range ($48,635-$86,138)
Working Conditions
Works in an office setting; may work outdoors briefly on an incidental basis. Work is primarily sedentary and requires very light to light physical effort; may require greater physical effort on an incidental basis. May be subject to various job demands such as high volume of work and tight deadlines.
Minimum Qualifications
Classification Specification Administrative Assistant III
May be subject to drug and alcohol testing.
The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.
Applicants with Disabilities under the Americans with Disabilities Act.
If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of application at 301-454-1411 (Maryland Relay 7-1-1).
M-NCPPC will make all efforts to reasonably accommodate you.
THE MARYLAND-NATIONAL CAPITAL PARK AND PLANNING COMMISSION
2026 Benefit Summary For Merit System Employees
The following benefit summary is provided for informational purposes only and is not, nor should be construed as an employment agreement with the M-NCPPC, implied or actual. It is not all-inclusive and is subject to change. Benefits listed are extended to all Merit System employees of the Maryland-National Capital Park and Planning Commission (M-NCPPC). All plans are optional except the Defined Benefit and Long-Term Disability plans.
Eligibility
You have 45 days from your hire date to elect your benefits. Your coverage begins on the first of the month following receipt of your enrollment forms and required documentation.
Retirement Programs
01
What best describes your level of education?
How many years of experience do you have in performing general administrative duties?
Do you have experience in preparing purchase requests or expense reports?
Do you have experience in electronic record keeping?
Do you have experience with payroll or timekeeping?
Do you have experience processing travel advances?
Do you have experience preparing check requests?
Do you have experience preparing Personnel Action Forms?
The Maryland-National Capital Park & Planning Commission is one of the largest organizations servicing both Montgomery and Prince George’s counties. In both counties we manage the park systems, but in Prince George’s County we also develop the public’s recreation programs.
Under the Department of Parks & Recreation, the Facility Services Division (FSD) is the largest division. We provide high quality maintenance and maintenance support services for all of the parks and recreation facilities within Prince George’s County. We have six major work areas: Fleet Management, Buildings & Structures (Trade Shops), Horticulture & Forestry, Major Maintenance & Inspection, Critical Projects (Aquatics, Heavy Equipment and Sustainability) and the Administrative section.
We offer an excellent benefits package, including health, dental and vision, as well as 43 paid vacation/sick/holiday/personal days the first year: opportunities for advancement and steady employment. You may be required to come in for storm and emergency work.
Examples of Important Duties
This administrative support position resides within the Facility Services Administration section. The candidate will work in a busy office environment and is responsible for the day-to-day operations of the Administrative section in both human resources and accounts payable.
You will report directly to the Administrative Supervisor. You will be responsible for preparing Personnel Action Forms (PAFs), boot vouchers, CDL forms, Concentra forms, completing reference checks, mileage logs, travel advances, check requests, and other necessary financial documents to ensure the facility is operable. Support payroll processing and Kronos timekeeping system. Prepare reports, spreadsheets, correspondence, and meeting materials. Maintain accurate electronic and paper records, complete administrative tasks and serve as backup to the department as necessary. Prepare all necessary paperwork to ensure vendors are paid in a timely manner.
You will be responsible for handling time sensitive urgent personnel matters; therefore, confidentiality is a must.
This position offers a range of tasks and requires that you are a friendly, detail-oriented, team player who is willing to provide whatever administrative support is required. Excellent computer skills including Word, Outlook, and Excel are required. Perform other duties as assigned.
(Work Hours are 6:30 am – 3:15 pm)
Salary Range ($48,635-$86,138)
Working Conditions
Works in an office setting; may work outdoors briefly on an incidental basis. Work is primarily sedentary and requires very light to light physical effort; may require greater physical effort on an incidental basis. May be subject to various job demands such as high volume of work and tight deadlines.
Minimum Qualifications
- High school diploma or a Certificate of General Educational Development (GED).
- Four (4) years of progressively responsible experience that includes at least two (2) years in administrative and clerical support work and at least one (1) year of technical support experience in the administrative management areas of the specific position to be filled.
- An equivalent combination of education and experience may be substituted, which together total 4 years.
Classification Specification Administrative Assistant III
May be subject to drug and alcohol testing.
The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.
Applicants with Disabilities under the Americans with Disabilities Act.
If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of application at 301-454-1411 (Maryland Relay 7-1-1).
M-NCPPC will make all efforts to reasonably accommodate you.
THE MARYLAND-NATIONAL CAPITAL PARK AND PLANNING COMMISSION
2026 Benefit Summary For Merit System Employees
The following benefit summary is provided for informational purposes only and is not, nor should be construed as an employment agreement with the M-NCPPC, implied or actual. It is not all-inclusive and is subject to change. Benefits listed are extended to all Merit System employees of the Maryland-National Capital Park and Planning Commission (M-NCPPC). All plans are optional except the Defined Benefit and Long-Term Disability plans.
Eligibility
You have 45 days from your hire date to elect your benefits. Your coverage begins on the first of the month following receipt of your enrollment forms and required documentation.
Retirement Programs
- Defined Benefit Plan (Mandatory Participation) – Plan E excludes FOP members.
- 457 (b) Plan (Optional) [Pre-tax and Roth]
- Traditional and Roth IRAs (Optional)
- Retiree Healthcare – Eligibility requires, at least 10 years of eligible service and continuous enrollment in M-NCPPC plans (or proof of continuous enrollment in comparable plans) during the 36 months immediately preceding your retirement date. Premium cost share based on years of service
- Medical
- Kaiser Permanente Health Maintenance Organization (HMO) – (15%)
- UnitedHealthcare Select Exclusive Provider Organization Health Plan (EPO) – (20%)
- UnitedHealthcare Choice Plus Point of Service (POS) – (20%)
- Prescription – CVS Caremark – (15%)
- Dental – Delta Dental PPO and DeltaCare USA HMO – (20%)
- Vision – EyeMed – (80% of Low Option plan paid by Commission. Any balance paid by employee.)
- Low, moderate, and high options are available. Frequency of covered services differs.
- Medical Account – Maximum annual contribution: $3,300
- Dependent Care Account – Maximum annual contribution: $7,500
- Employee Pays 20%: Commission Pays 80% (FOP Members Pay 100%)
- Benefits paid at 66 2/3% of base salary, maximum of $6,000/month
- Benefits paid at 66 2/3% of base salary that exceeds $108,000; capped at $216,000
- Two (2) times base salary; maximum benefit is $200,000 for each
- Automatic coverage with opt-out provision
- Supplemental – 1,2,3,4, or 5 times base salary; maximum benefit is $750,000
- Spouse/Dependent Combination - $10,000/$5,000, $20,000/$10,000, or $30,000/$15,000
- Employees have 60 days from date of hire to enroll.
- Employee contributes 8 leave hours each year
- Annually covers up to 688 hours for own serious medical condition, and 480 hours for parental responsibilities (birth, adoption or foster care), and 80-160 hours for serious medical condition of an immediate family member
- Annual: 15 days per year
- Personal: 3 days per year (12-month waiting period)
- Sick: 15 days per year
- Holidays: 11 days per year
- Credit Union
- Employee Assistance Plan
- Legal Services Plan
- Tuition Assistance Program
- Wellness Program
- Work-Life Program
01
What best describes your level of education?
- High School Diploma or GED
- Some College
- Associate's Degree
- Bachelor's Degree
How many years of experience do you have in performing general administrative duties?
- No experience
- 4 years or more
Do you have experience in preparing purchase requests or expense reports?
- Yes
- No
Do you have experience in electronic record keeping?
- Yes
- No
Do you have experience with payroll or timekeeping?
- Yes
- No
Do you have experience processing travel advances?
- Yes
- No
Do you have experience preparing check requests?
- Yes
- No
Do you have experience preparing Personnel Action Forms?
- Yes
- No
- Required Question
Salary : $48,635 - $86,138