Central Supply Coordinator

Overview

Central Supply Coordinator is responsible for working with vendors, researching new products,

ordering, preparing, storing, and distributing equipment, and medical supplies needed in

resident care as well as office supplies. This position reports directly to the Director of Nursing

and is also responsible for inventory records. The Central Supply Coordinator is required to

provide input and work with the Finance office on budget and strategic planning and is capable

to resolve escalated issues arising from operations and requiring coordination with other

departments.

Essential Duties/Major Accountabilities

• Research pricing, analyzes price proposals, and negotiates contracts.
• Works with management to analyze supply usage and determine target inventory level
  
  

and reorder points.

• Unpack and check supplies upon receipt and reports discrepancies in orders.
• Maintains a reference of procurement procedures and current standards and
  
  

regulations.

• Ensures that the appropriate departments are charged for equipment or supplies.
• Handles shipping errors and returns of damaged products.
• Prepares requisitions, vouchers, purchase orders, and other standard office forms and
  
  

controls.

• Ensures all telephone orders are confirmed.
• Determines quality of supplies & equipment required.
• Ensures departments are properly charged for supplies.
• Delivers emergency supplies & equipment as directed.
• Fills requisitions from department for routine supplies.
• Ensures that supplies and equipment are properly maintained & stored.
• Maintains and organizes storage area(s).
• Checks invoices, purchase orders, packing slips with incoming orders.
• Ensures inventory is updated as required.
• Makes written & oral reports/recommendations concerning procurement procedures.
• Fills requisitions as approved by Director of Nursing.
• Collects and maintains accurate and current SDS (MSDS) sheets in accordance with
  
  

OSHA.

• Handle vendor relations and payments to vendors.
• Provide statistical reports for a variety of data.
• Maintain the confidentiality of all resident care information including protected health
  
  

information.

• Please note this job description is not designed to cover or contain a comprehensive
  
  

listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice.

Minimum Required Qualifications

• High School/GED
• Minimum of 3 years of experience in an office environment with budgeting and planning
• Previous inventory control experience is a plus.
• Knowledge of equipment and supplies in the long-term care environment is strongly
  
  

preferred.

Additional Knowledge, Skills And Abilities

• Excellent customer service skill
• Ability to meet quality standards.
• Strong organizational and interpersonal skills.
• Basic mathematical skills
• Ability to work independently, exercise creativity, be attentive to detail, and maintain a
  
  

positive attitude.

• Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling
  
  

of work Ability to maintain confidentiality of all medical, financial, and legal information.

• Ability to communicate effectively, both orally and in writing
• Ability to handle difficult situations involving patients, physicians, or others in a
  
  

professional manner.

Physical Requirements

• May be required to work in varying degrees of temperature (heated or air conditioned)
• Able to perform repetitive motions
• Pushing and pulling heavy objects up to 50 lbs
• Lifting and carrying items weighing up to 50 lbs
• Standing and walking for extensive periods of time.
• May be required to work in confined spaces, on ladders, and in adverse weather
  
  

conditions.

• Wear PPE as required by MMH infection control standards.
• Potential exposure to cleaning chemicals and fumes and other hazardous materials
• Potential exposure to biological hazards including infectious diseases and body fluids.