Administrative Coordinator

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Job Title: Administrative Coordinator

Department: Career Development

FLSA Status: Non-Exempt

Grade: 4

Work Schedule: 35 hours/week; 12 months/year

Hourly Range: $20.22 - $24.73

Reports to: Executive Director, Career Development

Position summary: The position is the initial contact for the Joseph Meyerhoff Center for Career Development, providing communication between the Center, the MICA community, and the general public.

General purpose: Provide major administrative and operational support for the Joseph Meyerhoff Center for Career Development, which includes a busy student-centered office.

Major role functions

• Administrative Assistant to the staff of the Career Development Center
• Maintain a student-centered and service-oriented approach
• Communicate effectively with both external and internal constituencies
• Possess effective organizational skills, attention to detail, and an ability to multi-task
• Value the role of the artist in society, and be eager to learn and share about opportunities for artists
  
  

Position responsibilities

• Manage undergraduate, graduate student and alumni career needs, setting up appointments and making referrals to specific people or resources as appropriate.
• Answer questions about the JMCCD and its policies, services and procedures in person, over the phone and via the Career Development email account as the initial point of contact for the office. Determine when calls and emails need to be referred to the Executive Director or Assistant Directors.
• Supervise, hire and train student work study students, ensuring office coverage at all times.
• Compose and compile a bi-weekly newsletter for faculty, staff and students.
• Manage Career Development social media accounts including Instagram, Active Campaign, MICA/App and other means to promote career news, programs, and opportunities weekly.
• Maintain www.mica.edu website and various blogs. Write short copy for website, post program schedule, and maintain online resource library.
• Reconcile the office budget, and coordinate purchasing. Provide regular updates for the Executive Director.
• Provide administrative support to the staff, including specific projects (ie: presentations, budgets, reports) for overall operation of the JMCCD.
• Manage MICAnetwork job and opportunity database module daily, including approval of students, alumni, employers and jobs. Assist staff with adding and extracting information and gathering statistics on various populations in MICAnetwork.
• Analyze data and create reports including but not limited to: grants, fellowships, and internships, The First Destination Survey, and annual reports
• Provide logistical and scheduling support for all programs and events, including maintaining a program calendar for each semester
• Serve on Student Affairs Committees.
• Perform other related duties as assigned.
  
  

Required Essential Skills And Experience

• Bachelor's degree with one year of administrative experience.
• Attention to detail, sound judgment, and the ability to multitask.
• Excellent interpersonal, oral and written communication, and organization/planning skills.
• Ability to take initiative and work independently while part of a team.
• Computer skills including proficiency in Adobe Creative Suite, Google Suite, Microsoft Office Suite, and databases and web research.
  
  

Valued But Not Required Skills And Experience

• Experience in an art and design environment or careers/human resources office.
• Experience working with college students.
• Supervisory experience.
  
  

Conditions of Employment: Satisfactory background check results.

Reporting to this position: Student Employees

Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands: While performing the duties of job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment: While performing the duties of the job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.
• Required training: Handbook orientation, Anti-Harassment, Hazard Communication, Emergency Plans & Fire Prevention, Personal Protection Equipment.
  
  

Maryland Institute College of Art is committed to its policy of providing equal opportunity regardless of race, color, creed, national origin, religion, gender, sexual orientation, marital status, age, disability, or veteran status (disabled, Vietnam-era, or otherwise). Furthermore, the College does not tolerate any form of sex discrimination, including sexual harassment or sexual violence. This policy applies to all programs, facilities, and activities provided by Maryland Institute College of Art, including but not limited to admission, educational programs, and employment.

Applicants must apply online for each job in which they are interested. You will not be considered for any job for which you have not specifically applied. We do not accept applications via email, U.S. mail, or fax. Successful candidates for any staff or faculty positions will be subject to a pre-employment background check.

MICA provides reasonable accommodations to applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application and hiring process, please contact Human Resources at 410-225-2363.