What are the responsibilities and job description for the Purchasing Intern position at MARTINS FAMOUS PASTRY SHOPPE?
Come join our Team as a Purchasing Intern for Summer of 2026! We started with pastries handmade by Lois and Lloyd Martin produced inside of a garage and we have boomed into a multi-facility company where our many products are produced by machines and shipped domestically and internationally. Talk about a rich history and exciting future! As an employer of choice we offer physical, emotional, financial and professional benefits including 401K, disability insurance and paid holidays.
Summary: As a member of the Martin’s Family, a Purchasing Intern compiles information and records to prepare purchase orders for procurement of material by performing the following duties. Performs cycle counts, makes adjustments to inventory as needed, troubleshoots Warehouse Management System issues; liaison between Accounting, Purchasing, and Receiving.
Essential Duties and Responsibilities: Other duties may be assigned.
- Reviews requisitions for clarity and accuracy, obtains current quotes from suppliers and processes requisitions to purchase orders
- Manages approval workflow of purchase orders, ensuring appropriate parties review and approve all purchases prior to transmission of PO to supplier
- Communicates with Supplier regarding anticipated delivery, stock concerns and approved alternate items when needed
- Monitors past due or partially received POs to ensure all items are received prior to payment
- Works with accounting to resolve supplier payment discrepancies and issues
- Monitors and projects ingredient usage, orders ingredients and packaging as needed to maintain appropriate operating quantities at all times
- Maintains electronic document database, ensuring appropriate documentation is filed and current at all times
- Provides customer service to internal and external stakeholders to ensure proper assistance is provided in procuring and delivering requisite goods and services
- Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends
- Adheres to safety, food safety, and Good Manufacturing Practices regulations.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Supervisory Responsibilities:
This job has no supervisory responsibilities
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
- High School Diploma or GED;
- Currently attending an accredited university or college majoring in Supply Chain or related field.
Language Skills:
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization.
Mathematical Skills:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Reasoning Ability:
Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
Computer Skills:
To perform this job successfully, an individual must display basic computer skills, including a basic ability to use Microsoft Office and the ability to quickly learn to use the department’s asset management software (Oracle).
Certificates, Licenses, Registrations:
Other Knowledge, Skills and Abilities:
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job , the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision and color vision.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; fumes or airborne particles; toxic or caustic chemicals and outside weather conditions. The noise level in the work environment is usually moderate.
We are an Equal Opportunity Employer (EEO)