What are the responsibilities and job description for the Accounts Payable Clerk position at Martin's Peterbilt?
Overview
Join our dynamic finance team as an Accounts Payable Clerk and become a vital contributor to our company's financial health! In this energetic role, you'll be responsible for processing and managing outgoing payments, ensuring accuracy in financial transactions, and maintaining seamless relationships with vendors and internal departments. Your expertise will help uphold our commitment to compliance, efficiency, and transparency in financial operations. If you thrive in a fast-paced environment and have a passion for precision, this opportunity is perfect for you to grow your career while making a meaningful impact.
Position Summary
The Accounts Payable Clerk is responsible for processing vendor invoices, issuing payments and maintaining accurate financial records related to the organization’s payables. This role ensures timely and accurate payments, proper invoice approvals and adherence to internal accounting policies and controls.
Key Responsibilities
- Invoice Processing
- Verify prices using Karmak business system to assure that correct pricing has been received to inventory and invoices are ok pay.
- Verifying freight cost against internal billing in Karmak.
- Promptly reporting to Parts/Store Managers any price or freight discrepancies.
- Reviewing open purchase orders in Karmak and promptly communicating with parts managers or salespeople to assure processing through our business system.
Vendor Relations
- Communicate professionally with vendors regarding invoice status, payment inquiries or discrepancies.
- Maintain updated vedor files, W-9 forms and contact information.
- Assist with vendor account reconciliations.
Recordkeeping & Reporting
- Reconcile the accounts payable ledger to ensure all invoices and payments are recorded.
- Assist with month-end closing activities, including accruals and reporting.
- Data entry for accounts payable processing.
- Assist in setting up vendors in Karmak for all locations.
- Alphabetizing and filing invoices by location.
Compliance & Controls
- Follow established internal controls, company policies and accounting procedures.
- Support audits by providing documentation and responding to inquiries.
- Identify opportunities for process improvements and efficiency.
Qualifications
Education & Experience
- High school diploma or equivalent required.
- Associate Degree in Accounting or related field preferred.
- 1-2 years of accounts payable or general accounting experience preferred.
Skills & Competencies
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks and prioritize deadlines.
- Proficiency with accounting software preferred.
- Strong Excel skills.
- Knowledge of basic accounting principles.
Physical Requirements
- Ability to sit for extended periods.
- Ability to work with computers, calculators and office equipment.
Working Conditions
- Standard office environment.
- May require extended hours during month-end, quarter-end or year-end close.
Pay: $16.00 - $17.00 per hour
Benefits:
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Opportunities for advancement
- Paid sick time
- Paid time off
- Vision insurance
Work Location: In person
Salary : $16 - $17