Accounts Receivable Associate

At Martin's Flooring, installing confidence is a team effort. We are looking for an Accounts Receivable Associate [AIA/Commercial] to be part of our team.

The Accounts Receivable Associate is responsible for the timely and accurate collection of relevant information to generate customer invoices, issue them to customers, collect payments and update customer files. This role has a higher focus on AIA/commercial construction billing related functions.

Responsibilities for Accounts Receivable Associate:

· Collect all relevant information related to closing out and billing client jobs; to include, checking the data input in the accounting system needed to calculate customer invoices (order amounts, material and labor costs etc.), comparing to documents transferred from scheduling department, and collaborating with project managers, warehouse personnel, and sales personnel

· Review all subcontract installer invoices against work order received from schedulers, to include: notifying project scheduler of discrepancies, holding scheduler accountable for providing proper accounting for all subcontract payments, and posting total approved invoice to job cost

· Issue AIA/Commercial project invoices and send to customers through various channels (mail, e-mail, etc.) and ensure that all projects are invoiced within 48 hours after receiving completed paperwork from sales and/or scheduling

· Complete all necessary waivers and required forms for all jobs

· When appropriate, update client account record in RFMS to reflect all payments received, balance due, customer contact information, etc.

· Provide backup support to ensure daily cash receipts from all sources are processed by end of business day: to include applying payments, posting to bank account register, preparing and submitting remote deposits, and monitoring short pays and over-payments

· Assist supervisor with month-end close by ensuring that all AIA/Commercial projects are job costed, receivable records are current, and applicable reports are given to supervisor by deadline established

· Assist other teammates as directed to complete all monthly billing requirements

Qualifications:

· High school diploma or GED required; associate’s or bachelor’s in Accounting or Finance preferred

· 2 years of experience in accounts receivable(Experience in construction AIA billing is preferred)

· Familiarity with AIA billing, lien waivers, and job-costing systems preferred

· Proficient in Microsoft Office (Excel, Word, Outlook)

· Demonstrate knowledge of basic accounting procedures and controls

· Excellent customer service and effective communication skills

· Able to read and interpret, contracts, work orders and project billing requirements

· Strong organization and time management skills; detail-oriented with the ability to meet deadlines

Schedule:

• Monday to Friday

Job Type: Full-time

Work Location: In person