What are the responsibilities and job description for the Accounts Receivable Associate position at Martin's Flooring, Inc.?
At Martin's Flooring, installing confidence is a team effort. We are seeking a detail-oriented and organized Accounts Receivable Associate (AIA/Commercial) to join our accounting team. This role is responsible for ensuring the timely and accurate collection of project-related information, specializing in AIA and commercial construction billing. The ideal candidate will have experience with invoice preparation, payment tracking, lien waiver documentation, and account reconciliation to support efficient project closeout and cash flow management.
Key Responsibilities
- Collect, review, and verify project documentation required for accurate customer invoicing.
- Prepare and issue AIA and commercial construction invoices in accordance with contract requirements and customer guidelines.
- Ensure all projects are invoiced accurately and within established timelines.
- Process, track, and reconcile customer payments while maintaining accurate account records.
- Complete lien waivers, sworn statements, and other required project billing documentation.
- Review subcontractor invoices and resolve discrepancies with project teams.
- Collaborate with project managers, sales representatives, schedulers, and warehouse personnel to ensure billing accuracy and timely project closeout.
- Monitor customer accounts, outstanding balances, short payments, and overpayments.
- Assist with daily cash receipt processing, payment application, and bank deposits.
- Support month-end close activities by maintaining current receivable records and preparing required reports.
- Provide backup support for billing and other accounts receivable functions as needed.
Qualifications
- Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
- Minimum of 2 years of accounts receivable experience.
- Experience with AIA billing and commercial construction billing preferred.
- Knowledge of lien waivers, job costing, and contract billing requirements.
- Proficiency in Microsoft Excel, Word, and Outlook.
- Strong understanding of basic accounting principles and accounts receivable processes.
- Ability to read and interpret contracts, work orders, and project documentation.
- Excellent organizational, communication, and time-management skills.
- Strong attention to detail with the ability to prioritize multiple deadlines.
Schedule:
- Monday to Friday
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $40,518 - $54,040