Purchasing Coordinator

Purchasing Coordinator

Pay: $20.00–$22.00 per hour
Job Type: Full-time
Schedule: Day shift, Monday through Friday

About the Position

We are seeking an organized and dependable Purchasing Coordinator to support our purchasing team and help improve the consistency, accuracy, and accountability of our purchasing processes.

This position will coordinate purchase orders, communicate with suppliers, monitor open orders, maintain purchasing records, and help ensure that production materials, supplies, equipment, and services are available when needed.

The Purchasing Coordinator will also help track vendor performance, develop supplier scorecards, identify recurring purchasing problems, and support improvements to current purchasing practices.

This is a good opportunity for someone with purchasing, procurement, inventory, supply-chain, or manufacturing experience who is ready to take on greater responsibility.

What You Will Do

• Prepare, issue, track, and maintain purchase orders.
• Purchase production materials, components, supplies, equipment, and services.
• Review purchase requests for quantities, specifications, approvals, and delivery requirements.
• Request and compare vendor quotes based on price, quality, availability, lead time, freight, and payment terms.
• Confirm vendor pricing, quantities, order acknowledgments, and expected delivery dates.
• Monitor open purchase orders and follow up on late, incomplete, or incorrect shipments.
• Communicate shortages, delivery delays, and purchasing concerns to the appropriate departments.
• Expedite critical materials when production schedules or customer requirements are at risk.
• Coordinate with production, inventory, quality, engineering, maintenance, accounting, and other departments.
• Maintain accurate vendor records, quotations, certifications, purchase orders, and supporting documentation.
• Help identify qualified backup suppliers.
• Assist with reducing material shortages, emergency purchases, excess inventory, and unnecessary freight costs.

Vendor Performance

The Purchasing Coordinator will help improve supplier accountability by:

• Assisting with the development and maintenance of vendor scorecards.
• Tracking supplier on-time delivery, quality, order accuracy, pricing, lead times, and responsiveness.
• Following up with vendors regarding missed delivery dates, order errors, and other performance concerns.
• Documenting recurring supplier issues.
• Following up on vendor commitments and corrective actions.
• Escalating serious or repeated performance problems to management.
• Supporting management’s evaluation of underperforming vendors.
• Maintaining professional supplier relationships while protecting the company’s operational needs.

Qualifications

• Previous experience in purchasing, procurement, inventory control, supply chain, manufacturing, administrative support, or a related field is preferred.
• Experience in a manufacturing or production environment is a plus.
• Experience working with vendors, purchase orders, quotations, inventory records, or supplier performance is preferred.
• High school diploma or equivalent required.
• Associate degree in business, supply chain, operations, or a related field is a plus.
• Proficiency with Microsoft Excel, Outlook, and standard business software.
• Experience with purchasing, inventory, ERP, or material-planning systems is preferred.
• Ability to understand quotations, purchase orders, invoices, and basic product specifications.
• Strong written and verbal communication skills.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to identify problems and follow them through resolution.

What We Are Looking For

We are looking for someone who:

• Follows up consistently with vendors and internal departments.
• Is comfortable addressing missed deliveries, order errors, and communication problems.
• Maintains accurate and organized records.
• Recognizes problems and brings them to management’s attention.
• Works independently while keeping others informed.
• Remains professional and solutions-focused during difficult conversations.
• Understands the need to balance cost, quality, delivery, and production requirements.
• Handles confidential company and supplier information appropriately.
• Demonstrates sound judgment and ethical purchasing practices.

Measures of Success

Success in this position will include:

• Accurate and timely purchase-order processing
• Improved follow-up on open and overdue orders
• Better communication of shortages and supplier concerns
• Consistent purchasing documentation and recordkeeping
• Effective use of vendor scorecards
• Improved tracking of supplier performance
• Timely resolution of purchasing discrepancies
• Reduction in avoidable emergency purchases and expedited freight
• Improved coordination between purchasing and other departments

Work Environment

This position works in both an office and manufacturing environment. The employee may enter production, warehouse, receiving, maintenance, and material-storage areas to verify materials, investigate discrepancies, or coordinate purchasing needs.

Appropriate personal protective equipment must be worn when required.

Physical Requirements

This position requires standard office duties, including computer use, telephone communication, document review, and prolonged periods of sitting. The employee may occasionally walk through production and warehouse areas and lift or move light materials, documents, or product samples.

Pay: $20.00 - $22.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person

Salary : $20 - $22