HR ASSISTANT

Description

Job Title: HR Assistant

Status: Non-Exempt

Reports to: HR Manager

About Martin Inc.

Founded in 1934 and headquartered in Florence, AL, Martin offers a wide variety of products and services in Industrial, Safety, Integrated Supply and Fastening – all uniquely designed to help companies operate better. Martin is a member of Affiliated Distributors, the Industrial Supply Association, National Association of Wholesalers, the National Fasteners Distributor Association, and the Global Sourcing Alliance. For more information, visit www.martinsupply.com.

Summary

The HR Assistant provides administrative and operational support to the Human Resources department while assisting with the day-to-day needs of Martin's corporate office. This position supports a variety of HR functions, helps maintain an organized and welcoming office environment, and assists with meeting coordination, visitor accommodations, and general office operations. The ideal candidate is organized, dependable, detail-oriented, and comfortable balancing multiple responsibilities in a fast-paced environment.

Key Responsibilities

Human Resources Support

• Provide administrative support to the Human Resources department, including maintaining employee records, preparing correspondence, filing, and assisting with daily HR activities.
• Assist with monthly audits of employee benefit enrollments and billing.
• Maintain driver Motor Vehicle Record (MVR) records and assist with the driver qualification process.
• Coordinate the annual distribution of OSHA logs and other required employee communications.
• Distribute labor law posters, employee well-being campaigns, and other HR communications to branches and sites.
• Assist with HR projects, employee events, and other departmental initiatives as needed.
• Maintain and update the company fleet list, ensuring accurate vehicle assignments and locations.
• Maintain fleet records, including vehicle titles, insurance documentation, and registration renewals.
• Coordinate vehicle recall notifications and track completion of required repairs.
• Request Certificates of Insurance (COIs) as needed and maintain accurate records of requests.
  
  

Corporate Office & Administrative Support

• Greet visitors and employees, providing a welcoming and professional experience at the corporate office.
• Answer and direct incoming calls, including company and HR phone lines.
• Coordinate conference room reservations, meeting schedules, and room setups, including requests from executive leadership.
• Assist with travel arrangements and accommodations for visiting employees and guests.
• Maintain office and breakroom supplies, including coffee, snacks, and other necessities in common areas and executive spaces.
• Coordinate supply orders, receive deliveries, and distribute items throughout the corporate office.
• Maintain and distribute company directories and contact information.
• Coordinate special events, meetings, and activities at the corporate office.
  
  

Additional Responsibilities

• Provide administrative assistance to HR and corporate leadership as needed.
• Perform other related duties as assigned.
  
  

Requirements

Qualifications:

• Associate's degree in Human Resources, Business Administration, or a related field preferred; equivalent work experience will also be considered.
• Previous experience in human resources, administrative support, or a related office environment preferred.
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• Strong organizational skills with the ability to manage multiple tasks and changing priorities.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive employee information with discretion.
• Strong attention to detail and accuracy in recordkeeping.
• Professional, dependable, and service-oriented approach when interacting with employees, visitors, and leadership.
• Ability to work independently while supporting a team environment.
• Willingness to assist with a variety of HR and corporate office responsibilities.