School Secretary - Martin Elementary

                Job Title

School Secretary

Reports to

School Principal

Status

Full time, 1600 hours per year

Purpose of Job

School secretaries are essential to the success of Weakley County Schools. They are the face and voice of the school and often the person who sets the tone for visitors and families who want to feel welcome on campus. Throughout the day, the school secretary ensures the smooth operation of the school day through coordination and communication with various personnel within and outside the district.

Qualifications

·         High school diploma

·         Experience in the area assigned preferred

·         Excellent written and verbal communication skills

·         Proficiency in Microsoft Word and Excel

·         Attention to detail

·         Team mentality

·         Positive attitude, polite and professional in all interactions

·         Ability to establish and maintain cooperative working relationships with colleagues

Job Duties

·         Answer phones and greet visitors; acts as receptionist for the school

·         Maintain calendars, appointments, and schedules

·         Processes bus requests and other student/parent office business

·         Prepare communications such as emails, purchase orders, invoices, reports, and other correspondence

·         Monitors staff attendance and leave system

·         Create and maintain filing systems, both electronic and paper-based

·         Type, copy, scan with efficiency using office technology

·         Maintain spreadsheets and other records

·         Manage accounts, timesheets, and payroll

·         Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

·         Perform other duties as assigned. Specific schools have their own essential duties and responsibilities. A school secretary must work with administration to ensure the appropriate work is complete and the school operates efficiently.

Essential Functions or Duties 

·         Maintain consistent, predictable attendance and punctuality, including participation in required meetings, trainings, and professional development

·         Perform all duties with integrity, professionalism, accountability and in compliance with all school, district, state, and federal laws/policies.

·         Interact professionally and effectively with students, parents/guardians, coworkers, administrators, and members of the public.

·         Maintain appropriate confidentiality of student, personnel, and district information.

·         Follow all safety procedures and report hazards, incidents, or unsafe conditions in a timely manner.

·         Use district equipment, technology, and resources appropriately and in support of assigned duties.

·         Perform other duties as assigned by supervisors or administrators.

·         Model nondiscriminatory practices in all activities.

Physical Demands

This job may require lifting objects that exceed 20 pounds, with frequent lifting and/or carrying objects weighing up to 10 pounds. Other physical demands that may be required are as follows:

·         Pushing and/or pulling

·         Stooping and/or kneeling

·         Reaching

·         Talking

·         Hearing

·         Seeing

Capacity and Ability Requirements

Specific capacities and abilities may be required of an individual to learn or adequately perform a task or job duty.

·         Intelligence: The ability to understand instructions and underlying principles. Ability to reason and make judgments.

·         Verbal: Ability to understand the meanings of words and the ideas associated with them.

·         Numerical: Ability to perform arithmetic operations quickly and accurately.

·         Manual dexterity: Ability to move the hands and fingers easily.

General Requirements

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be a complete list of responsibilities, duties, and skills required of personnel so assigned.

Weakley County Schools is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the school system may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Applying online indicates the receipt and review of this job description by the (potential) employee.