Payroll Technician

Martin County Schools currently has an opening for a Payroll Technician.  (Start Date:  To Be Determined.)  See the job description below for more information.

PAY GRADE:  63 (Exact amount is based on verified years of related experience.)

FLSA:  Non-Exempt

REPORTS TO:  Finance Officer

SUPERVISES:  None

TERMS OF EMPLOYMENT:  12 Months

QUALIFICATIONS:                       

• Associate’s degree in accounting, business administration, or finance or equivalent experience in a bookkeeping/payroll clerk position.
• Experience with computer spreadsheets and databases.
• Thorough understanding of accounting procedures.                                      

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Knowledge of Finance Department operations
• Competency in the use of computers/business machines
• Skills in oral and written communications
• Skills in the use of word processor and spreadsheet applications
• Understanding of accounting procedures
• Ability to work cooperatively and respectively with other adults

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The Payroll Specialist is required to follow Board of Education policies and procedures and to comply with the instructions and/or directives from his/her supervisor(s).

1. Prepare and maintain employee and school payroll files. Purge payroll records in accordance with record retention policies.
2. Provide financial and payroll reports to Administrative and other school-level personnel as needed and requested.
3. Provide updated demographic and payroll information to school payroll secretaries and/or school employees.
4. Prepare and distribute payroll schedule to all schools and department heads.
5. Bill schools and outside agencies for reimbursement of salaries.
6. Collect and process monthly payroll data from schools and department heads.
7. Maintain payroll records and compile data for various reports, budgeting needs, and auditors.
8. Cross-check and verify preliminary payroll runs for accuracy prior to processing of final payroll runs for the period.
9. Update and maintain employee payroll deductions. Reconcile monthly payroll deductions with vendors.
10. Set up bank routing and account numbers for direct deposit.
11. Type correspondence, memos, and reports as requested.
12. Answer the telephone in a professional manner. Record and deliver messages.
13. Keep payroll procedures current and oversee revisions.
14. Work closely with the Human Resources department on various and numerous reports.
15. Maintain accounting of employee leave balances.
16. Perform other duties and responsibilities as assigned or requested by Finance Officer, Asst. Finance Officer, or Payroll Coordinator.

PHYSICAL AND COGNITIVE REQUIREMENTS:  The major physical and cognitive requirements listed below are applicable to the Payroll Technician job classification within Martin County Schools.

Work in this classification is considered light physical work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.

Must be able to:

1. Prepare, read, and comprehend a variety of job-related forms, reports, spreadsheets, maps, plans, records, documentation, and correspondence in all languages required by the job.
2. Understand and conform to all rules of punctuation, grammar, diction, and style.
3. Speak to individuals or groups of people with poise, voice control, and confidence.
4. Respond adequately to inquiries or complaints.
5. Write using standard convention in all languages required by the job.
6. Apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions.
7. Apply common sense understanding to carry out instructions furnished in written, oral, or diagrammatic form.
8. Communicate effectively and efficiently in all languages required by the job using whatever communication device or system is required (ie. telephone, Braille).
9. Use/interpret job-related terminology, mathematical formulas and functions effectively and efficiently.
10. Deal with people beyond giving and receiving instructions.
11. Perform under stress, deal with persons acting under stress, and adapt when confronted with emergency situations.
12. Be sensitive to cultural differences among individuals and groups of persons.
13. Operate/use a variety of automated office machines and other office equipment.
14. Operate/use a variety of printing/graphic arts machines.
15. Operate/use a variety of audiovisual/electronic machines and devices.
16. Operate/use a variety of communication machines/equipment/devices.
17. Operate/use a variety of job-specific machines/equipment.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works indoors. The noise level in the work environment is usually minimal. The work is typically performed in the Central Office.

Salary : $2,600 - $4,759