What are the responsibilities and job description for the Administrative & Operations Assistant - Denver, CO position at Martin Construction Inc.?
Martin Construction is a growing residential excavation contractor looking for an Administrative & Operations Assistant to join our team. This is an excellent opportunity for someone who wants to learn how a construction business operates from the inside out. We are not looking for someone who already knows everything-we're looking for someone who is organized, dependable, eager to learn, and willing to jump in wherever help is needed.
In this role, you'll work closely with company leadership, project coordinators, field supervisors, customers, builders, and vendors. You'll gain hands-on experience in scheduling, dispatch, utility locates, accounts payable, project coordination, customer communication, and day-to-day business operations.
No two days are exactly the same. One day you may be processing invoices, the next helping coordinate utility locates, supporting scheduling efforts, assisting with project documentation, or helping solve a problem that keeps a project moving forward.
If you're someone who enjoys variety, likes learning new things, takes pride in staying organized, and wants to be part of a team where your contributions matter, we'd love to hear from you.
What You'll Do
Administrative Support
- Maintain project files and company records
- Perform data entry and document management
- Assist with reporting, spreadsheets, and operational tracking
- Support company leadership and operations staff with administrative tasks
- Help keep office systems and information organized and up to date
Accounts Payable & Office Administration
- Process vendor invoices and supporting documentation
- Maintain organized records and filing systems
- Assist with accounts payable and office bookkeeping tasks
- Support payroll preparation and administrative reporting as needed
Utility Locate Coordination
- Submit utility locate requests
- Track locate completion and expiration dates
- Coordinate re-locates when needed
- Help ensure projects are ready before crews are dispatched
Scheduling & Dispatch Support
- Assist with daily crew scheduling and dispatch coordination
- Help communicate schedule updates and changes
- Support production planning and project readiness tracking
- Coordinate information between office staff and field crews
Operations & Project Support
- Assist Project Coordinators and company leadership with daily operations
- Help track project progress and documentation
- Coordinate deliveries, permits, and supporting project information
- Support special projects and process improvements
- Help wherever needed to keep projects and operations moving smoothly
What Success Looks Like
- Administrative tasks are completed accurately and on time
- Project information is organized and easy to access
- Utility locates are tracked and managed properly
- Schedules and dispatch information are communicated clearly
- Team members receive timely support
- Problems are identified early and addressed proactively
- Office and field teams stay connected and productive
Qualifications
- Administrative, office, customer service, construction, or related experience preferred but not required
- Strong organizational skills and attention to detail
- Positive attitude and willingness to learn
- Strong communication and interpersonal skills
- Ability to manage multiple priorities in a fast-paced environment
- Comfortable using computers and learning new software systems
- Dependable, professional, and team-oriented
- High school diploma or equivalent required
- Hourly position: $20.00 –$25.00 per hour DOE
- Overtime eligible
- Benefits package available (Medical, Dental, Vision, Health Savings Account, Retirement 401k plan, Supplemental Disability and Life Insurance)
- Paid time off
- Opportunity for growth and expanded responsibility
- Collaborative small-company environment with direct operational impact
Job Posted by ApplicantPro
Salary : $20 - $25