What are the responsibilities and job description for the Administrative Assistant position at MARSTE Training Services?
.Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team In this vital role, you will be the backbone of our office operations, ensuring smooth daily activities and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.
Responsibilities
- Manage virtual phone operations, greeting students and clients with professionalism and warmth.
- Answer voicemail systems promptly, directing calls efficiently and courteously.
- Perform data entry, filing, and document proofreading to maintain accurate records.
- Coordinate calendar management and schedule appointments for team members
- Handle correspondence via email, Microsoft 365/ Teams, outlook, and other communication channels
- Support office management tasks such as receipts, billing, organizatioin of schedules
- Provide excellent customer service by assisting management with inquiries and support needs
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent organizational skills with the ability to prioritize tasks effectively
- Experience with office management, clerical duties, and data entry processes
- Exceptional phone etiquette and customer support skills,
- Non judgemental and professional behavior while working with a diverse population
- Proven ability to manage calendars, schedule appointments, and handle time-sensitive responsibilities
- Attention to detail for proofreading documents and maintaining accurate records
Join us in a role that combines energy, organization, and service excellence We're dedicated to creating a positive work environment where your skills shine, and your contributions make a real difference. Were are looking for someone who has knowledge of the systems utilized in the disability and substance use field.
Job Type: Part-time
Pay: $ $22.00 per hour
Expected hours: 20 – 32 per week
Benefits:
- Flexible schedule
People with a criminal record are encouraged to apply
Work Location: Hybrid remote in El Cajon, CA 92021
Salary : $22