Executive Assistant

Work for the market leader of construction tools with top-notch facilities and a strong, healthy culture. At MARSHALLTOWN, decisions are made quickly, good ideas are embraced, excellence and effort are rewarded, and we have the resources to do what we need to do when we need to do it!

MARSHALLTOWN is seeking an Executive Assistant to be based in Marshalltown, IA, and report directly to our COO. The Executive Assistant will provide high-level support to our President/CEO, our COO, and the executive leadership team. In this role, you will ensure the smooth and efficient operation of the leadership team by providing calendar management, preparing and coordinating materials, facilitating internal and external communication, and handling confidential information with the utmost discretion.

Why Join Us

As the Executive Assistant at MARSHALLTOWN, you will be at the heart of our organization You will gain exposure to a broad range of business areas and high-level decision-making while directly contributing to MARSHALLTOWN’s success and impact on the region.

If you are an organized, detail-oriented, and a proactive professional looking for a dynamic environment where you can excel, we encourage you to apply.

A more detailed list of responsibilities includes:

Executive Support

• Manage and optimize daily calendars, including scheduling meetings, coordinating travel arrangements, and ensuring timely follow-up on all commitments.
• Proactively handling correspondence, drafting communications, and preparing briefing materials.
• Serve as a point of contact between the executive leadership team, external partners, and other key stakeholders.

Meeting & Event Coordination

• Organize internal and external meetings, including coordinating logistics (venue, catering, technology), preparing agendas, and distributing relevant documentation.
• Attend meetings (as requested) to take minutes, capture action items, and ensure timely follow-through on deliverables.
• Support planning and execution of events, conferences, presentations, etc.

Information & Communication Management

• Draft, proofread, and edit executive-level documents, reports, presentations, and correspondence.
• Maintain and organize files and records, ensuring strict confidentiality of sensitive information.
• Compile data and perform research to support initiatives and decision-making

Cross-Functional Collaboration

• Coordinate with key internal teams (Finance, Operations, Marketing, etc.) to gather information, align priorities, and facilitate seamless communication on behalf of the leadership team.
• Act as a liaison in communications with the CEO’s office, COO, and the Senior Leadership Team, and external partners, fostering strong relationships and ensuring alignment on goals.

Project Coordination

• Support the leadership team in tracking and managing strategic initiatives and special projects, ensuring milestones and deadlines are met.
• Create and maintain project plans or status reports, bringing attention to potential issues or delays and proposing solutions.

Administrative Excellence

• Prepare expense reports and oversee budget-related administrative tasks.
• Manage incoming calls, emails, and correspondence, prioritizing and responding on behalf of the leadership team when appropriate.
• Develop and maintain efficient systems to ensure a high level of organization and responsiveness.

Skills, Qualifications, Education, Experience

• Bachelor’s degree in business administration, communications, or a related field, preferred.
• 5 years of executive assistant experience, supporting C-level or senior executives (or equivalent combination of education and experience).
• Experience within a manufacturing environment is a plus.

Technical & Professional Skills

• Proficient with Microsoft Office Suite and/or other cloud-based collaboration tools (e.g., SharePoint, Teams).
• Exceptional written and verbal communication skills; able to draft clear and compelling correspondence.
• Strong organizational, time management, and multi-tasking skills, with meticulous attention to detail.

Interpersonal & Leadership Skills

• Demonstrated ability to work independently and handle confidential information with discretion and integrity.
• Outstanding interpersonal skills, with the ability to build effective relationships and foster collaboration across diverse teams.
• A proactive, solutions-oriented mindset; comfortable taking initiative and anticipating needs in a fast-paced, dynamic environment.

Attributes & Competencies

• High degree of professionalism, emotional intelligence, and sound judgment.
• Ability to thrive in a role that demands flexibility, adaptability, and a high tolerance for change.
• Comfortable managing competing priorities and tight deadlines, maintaining composure and accuracy under pressure.

MARSHALLTOWN offers comprehensive total rewards packages to include competitive wages, matching 401(k) retirement plans, dental, Traditional and High Deductible Health Plans with employer HSA contributions, immediate vacation eligibility, just to name a few.

MARSHALLTOWN is proud to provide equal employment opportunity to individuals regardless of race, ethnicity, color, creed, religion, gender, age, national origin, marital status, sexual orientation, gender identity or expression, genetic information, protected disability or veteran status, or any other characteristic protected by state, federal or local law.