Financial and Procurement Coordinator

Financial and Procurement CoordinatorPosition SummaryThe Financial and Procurement Coordinator is responsible for bookkeeping, purchasing, accounts payable processing, and management of related financial and procurement documentation. The position maintains accurate financial records, coordinates vendor transactions, processes invoices and purchase orders, supports budget monitoring activities, and ensures compliance with organizational policies, procedures, and applicable regulations.Job DescriptionThe Financial and Procurement Coordinator is responsible for managing day-to-day bookkeeping activities, coordinating purchasing processes, and maintaining accurate financial and procurement records. This position ensures invoices, purchase orders, payments, reimbursements, and supporting documentation are processed accurately and in compliance with organizational policies and procedures. The coordinator serves as a liaison between departments, vendors, and finance staff to support efficient operational and financial workflows.Key ResponsibilitiesProcess purchase requisitions, purchase orders, and vendor payments.Maintain accurate bookkeeping records, including accounts payable and expense tracking.Review, verify, and process invoices, receipts, and supporting documentation.Reconcile financial records and assist with monthly and year-end reporting.Monitor budgets and expenditures and report variances as needed.Manage vendor files and maintain procurement documentation.Ensure compliance with organizational purchasing policies and financial procedures.Coordinate with internal departments to facilitate purchasing needs.Prepare reports, spreadsheets, and financial records for audits and management review.Maintain organized electronic and physical filing systems.Knowledge, Skills, and AbilitiesKnowledge of basic accounting principles and bookkeeping practices.Knowledge of purchasing and procurement procedures.Ability to analyze financial records and identify discrepancies.Ability to maintain accurate records and documentation.Ability to work independently while collaborating effectively with internal and external stakeholders.Proficiency in data entry, report preparation, and records management.Strong customer service and vendor relationship management skills.