Secretary (Projected)

Marshall Public Schools serves over 2,500 PK-13 students across eight (8) school buildings throughout the Marshall and Albion communities. Our district is unique compared to other school systems because of our geographics footprint with the innovative, educational pathways for our students and families. Marshall Public Schools is dedicated to our mission, “To create ONE equitable, inclusive and innovative educational community.”

WORK YEAR: 220 days (including 9 paid holidays)

HOURS: M-F; 8 hr/day; 40 hr/wk

POSITION SUMMARY:

The secretary provides support to the school building ensuring the efficient operation of the office while handling daily work pressures, requiring constant concentration to a volume of work which must be completed within a limited period of time. The employee serves to support the building administrator(s) and maintains effective public relations with parents, staff, students and visitors alike.

JOB QUALIFICATIONS:

• Associate's degree or High school diploma or general education degree (GED) with equivalent experience (three years) secretarial/clerical work and/or post high school educational studies in a related field
• Knowledge of school functions, operation and administration
• Strong grammar and writing skills
• Knowledge in budget and accounting principles
• Proficient computer skills including Microsoft Office and Google Workspace
• Strong interpersonal relation skills including the ability to maintain strict confidentiality, to work positively with a professional staff with diverse personalities and to interact positively with students, parents and the community

ESSENTIAL DUTIES AND RESPONSIBILITIES:
The nature of responsibilities listed is a reflection of the job description as a whole but is not limited to the details outlined below.

• Professionally represent the school and the District in all interactions with parents, community, staff and students including: face-to-face, email, social media and in written communications
• Perform general office duties including answering multi-line phones, monitoring door bell and buzzing visitors in, greeting the public, typing, filing, sorting, scheduling appointments and handling incoming and outgoing mail
• Assist students and staff with daily needs including but not limited to dispensing or witnessing medication, completing accident reports, giving first aid, completing homework requests, contacting parents, signing students in and out of the building including arrival and departure times, and taking messages for students and staff
• Establish and maintain bookkeeping system to ensure an accurate accounting of internal and external monies and accounts; advise principal of accounts
• Order supplies, prepare purchase orders, pay invoices, and prepare reimbursements for staff and any other duties associated with ordering / paying for supplies
• Manage cash balance for internal building accounts and all related activity accounts, cash receipts, expenditures, reports to activity sponsors
• Manage purchase requisitions and purchase orders, receiving verifications
• Maintain building administrative files
• Prepare accounting records for end-of-year audit
• Coordinate programs and activities specific to the middle school including (but not excluding) 6th Grade Camp, Conferences, End-of-Year Award Activities as well as Beginning-of-Year activities and registration/enrollment for the building
• Research, create, input, format, organize and edit relevant data as needed or requested and prepare in usable format discipline, academic, student assessment data, and manage special projects as assigned by administrators
• Appropriately maintain and secure confidential records and inquiries. Maintain confidentiality and adhere to FERPA laws at all times and ensure that the Student Management area is also in compliance
• Assist with the district audit for pupil accounting; maintain various reports for fourth Wednesday pupil accounting
• Manage and maintain student service data
• Manage and maintain school administrative files such as teacher evaluations and folders, record and file leave forms, supply teacher requisition forms, sub sheets and folders and time cards
• Demonstrate an understanding of the district's mission, vision and strategic priorities and actively works to advance them through daily practice and professional conduct
• Contributes to the culture and climate of the district by modeling its core values, fostering a collaborative and inclusive environment and serving as a committed representative of the district's identity and purpose in all interactions with students, families, staff and the broader community
• Backup and assist all other middle school secretaries
• Perform other duties as assigned

DEADLINE FOR APPLICATIONS: Tuesday, May 19, 2025