Program Coordinator - Marshall Health Outreach

Job Responsibilities:
Supports the Office of Admissions, Advising, and Student Life by coordinating comprehensive administrative, operational, and programmatic functions, including:

• Scheduling meetings, coordinating calendars, and managing appointments, interviews, and follow-up sessions for applicants, students, and staff.
• Coordinating room reservations, technology and AV needs, catering, materials preparation, and event-related communications.
• Maintaining program files, multiple databases, surveys, and records while ensuring strict adherence to FERPA, institutional policies, and professional confidentiality standards.
• Supporting compliance and accreditation processes by collecting required documentation, monitoring deadlines, and organizing materials for internal and external reviews (I, website, social media, recruitment materials, etc.).
• Providing logistical support for events, programs, and office initiatives, including orientations, interview days, student activities, and advising programs.

Supports the Office of Outreach and Student Engagement by:

• Handling logistical details for outreach events, including material transport, and venue booking, food, etc.
• Monitor and report on the outreach program's budget, tracking expenses and processing payments.
• Manage recruitment records and databases, ensuring accurate and up-to-date information on prospective students and outreach activities.
• Act as a primary point of contact for inquiries from applicants, advisors, and community members.
• Assists with community outreach, creating QR codes, outreach materials

and letters, updating websites, updating and organizing pathway program
schedules, and coordinating meetings.

• Assists with training and programming for students, staff and faculty while creating a structure that supports a culture of access and engagement throughout the organization.

Supports the Office of Faculty Advancement by:

• Maintaining the Faculty Information System database, ensuring accuracy, completeness, and timely updates.
• Provide administrative support to the Faculty Council, including scheduling and organizing monthly meetings, recording and archiving meeting minutes, and maintaining records on the Faculty Council website.
• Support the Faculty Promotion and Tenure Committee by collecting and reviewing dossiers for completeness prior to submission to the PAC for review.
• Coordinate and conduct faculty elections for Faculty Senate committees and subcommittees, ensuring appropriate representation from JCESOM.
• Provide administrative support for faculty, student, and staff award

programs, including nominations, communications, and documentation.

• Manage the Office of Faculty Advancement (OFA) budget and maintain multiple databases related to faculty committees, meetings, annual evaluations, mentoring activities, and exit interviews.
• Ensure the OFA website remains accurate, current, and regularly updated with essential information, resources, and announcements.
• Assist in organizing new faculty “Meet and Greet” events, Faculty Success
• Series sessions, and other faculty development activities, including the PACE Teaching Certificate Program, Summer Teaching Academy, Research ASPIRE Program. Assist in program evaluation of all Office of faculty advancement Activities.
• Performs other duties as assigned or requested.

Education: Bachelor’s degree in business or health care administration preferred
Experience: Three years’ experience in a healthcare setting. Must be proficient in database and spreadsheet management (i.e. Microsoft Office). Familiarity with digital publishing is preferred. Must possess strong organizational, time-management, communication, and problem-solving skills.

Internal applicants must call HR at ext. 11653 to determine eligibility before applying.