Administrative Assistant and Fellowship Coordinator - Marshall Pediatrics

Provides a variety of skilled secretarial and receptionist duties in support of the assigned department in addition to performing some financial analysis for the Chair and the DA (Departmental Administrator) as needed.

Job Responsibilities:

• Provides secretarial support including typing, composing and proofreading, and transcribing correspondence. Obtains journal articles as needed.
• Answers telephone, screens calls, refers callers/visitors to appropriate individuals.
• Maintains Outlook calendar for meetings and makes travel arrangements for national meetings.
• Assists with the preparation of materials, agendas, notes and handouts, including help to organize faculty retreats under the direction of the chair and various faculty.
• Assists with itineraries and on-site support for both Visiting Professors and faculty and trainee candidates.
• Maintains files and equipment. Order office supplies.
• Assists other staff as requested.
• Participates in educational activities and programs.
• Performs other duties as assigned or requested.
• Will be the fellowship coordinator for two small fellowships, Neonatal-Perinatal Medicine and Pediatric Hospital Medicine.
• Help the Fellowship Program Directors closely follow the RRC requirements for each fellowship to ensure no violations and continued accreditation.
• Support the physician-fellows.

EDUCATION: College degree required. Masters in Health Sciences, Health Informatics, MHA or MBA preferred.
EXPERIENCE: Two to three years of administrative/secretary experience in a health care setting preferred. Must be polished, professional, articulate, sharp, industrious, a team player and someone who likes to show initiative.

Internal applicants must call HR at ext. 11653 to determine eligibility before applying.