Purchasing Manager

Description

The Purchasing Manager will be responsible for the administration of the Marshall Farms purchasing program. The program will be cognizant of various fiscal goals including cash-flow management, maximizing economies of scale, limiting waste and ensuring accountability of company material and assets and over-seeing day-to-day activities of other Purchasing Personnel. 

Organizational Structure & Performance of People are Appropriate for Business Needs 

A. Acts as a champion for change. Develops, plans, and follows through on change initiatives. Helps others to successfully manage organizational change. Facilitates the implementation and acceptance of change within the workplace. Accepts the ambiguity that comes with change activities. 

B. Ensures self and staff understand the organization’s vision, values, goals and strategies and their relationship to their daily work. 

C. Manages employee performance by clearly defining job responsibilities and standards of performance; providing clear, thorough, timely feedback; and addressing performance problems and issues promptly.

D. Delegates authority and accountability to staff for appropriate responsibilities and decisions that are consistent with the scope of their capabilities (where applicable), regulatory compliance, and policies of the organization. 

E. Ensures self and staff keep up-to-date on technical knowledge and developments that impact roles. Uses this information to drive improvements and/or prepare for changing requirements. 

F. Ensures an effective learning environment by coaching employees, orchestrating learning opportunities, and providing relevant, high-impact feedback. 

G. Interviews effectively, selects the right people, and ensures effective on-site orientation and training for new employees. 

H. Fosters an environment where every employee feels they are a valued, appreciated and an important member of the Marshall Team. 

Product Sourcing 

A. Develop specification for material or service with area supervisors and/or end users. 

B. Propose alternative solutions to requested specification (if available) & review current resources. 

C. Identify & qualify vendors through comparison of quality, pricing, service, vendor fitness and shipping terms. 

D. Solicit competitive bids and or blanket pricing. 

E. Perform vendor evaluations through periodic review of pricing, quality and delivery to ensure best source of service and material. 

F. Review & confirm pricing and vendor terms with Accounting. 

G. Maintain department level inventory sheets by establishing stock areas and working with end-users on achieving system integration. 

Day-to Day Purchasing 

A. Manage inventory worksheets to determine need to order. 

B. Accept Material Request/Purchase Orders for items and review inventory. 

C. Order material and update requestor of status changes as needed. 

D. Inspect received items against Purchase Orders and developed specifications. 

E. Request SDS copies for all new products and forward to Director of Human Resources with notation as to the requesting party/department. 

F. Reconcile packing slips against Purchase Orders. 

G. Coordinate material returns and outbound UPS shipments. 

H. Organize, direct and manage other Purchasing Department personnel. 

Material Procurement-Administration and Development 

A. Work with Area Directors and Department Mangers to develop and maintain good operational knowledge of the company’s business units and their material and service requirements. 

B. Define and develop Purchasing Department policies and procedures to help achieve fluid and efficient operations and accountability 

C. Work with Accounting and top management to develop systems and practices that ensure accountability, efficient purchasing and use of materials in an effort to manage overall spending. 

D. Liaise with Accounting and manage Purchasing Department staff to ensure Acumatica is effectively used to capture and report vendor expenditures. 

E. Periodically review current vendor accounts for changing trends. 

F. (Forecast/plan) (Department/project) material usage with end-users and supervisors. 

G. Work with supervisors and managers on reviewing current applications and processes and propose new alternative solutions surfaced through research or changes in industry. 

H. Develop vendor relationships to enhance farm operations and to minimize end-user/vendor interaction. 

I. Review material set-points/reorder points to manage cash outlays and maximize discounts while considering usage, storage and spoilage; 

J. Develop vendor & category review process to maintain close scrutiny of commodity items. 

K. Manage material storage areas (including warehouse space) for efficiency of access, protecting product from theft and damage. 

Asset/Inventory Control 

A. Develop and manage asset control system. 

B. Survey and record current assets and assign responsibility. 

C. Coordinate material receiving and forwarding. 

Significant/Complex Category Analysis

A. Identify and track select category product/service usage based on criteria developed with the area Director. 

B. Identify trends, internal and external influencers and other factors related to use of product or service. 

C. Prepare cost models and develop strategic plan option for management consideration related to select categories management. 

Processes Consistently Meet Standards for Safety, Quality, Cost, Service & Delivery 

A. Ensures the development, documentation and implementation of standardized processes for key business functions, identifies changes that would enhance the process, ensures that all change control documentation is implemented, and that all stakeholders are appropriately trained on the process. Develops quantitative techniques to monitor process performance. 

B. Identifies and implements ways to create operating efficiencies, eliminate redundancies, and improve business results. 

C. Upon receipt of a quality deviation/complaint, conducts and facilitates investigations to determine root cause. Works with the appropriate discipline to identify corrective/preventative measures necessary to prevent recurrence. 

D. Assists in ensuring that site activities do not create a negative impact on the work or natural environment.

Requirements

Education/Experience:  High School Diploma 5 yrs related experience. 

Competency Requirements: Individual will be capable of working with various computer applications including Microsoft Word & Excel. Individual will be required to effectively and consistently perform above listed Essential Tasks. 

Leadership Requirements: Individual will contribute to a productive and professional environment by setting a positive example and demonstrating enthusiasm, diligence, ethical behavior, taking responsibility for one’s actions and challenging themselves to continually improve.

Work Conditions: Duties of this position are primarily performed indoors, Monday –Friday approximately 7:00AM to 3:30PM. Hours may periodically fluctuate including requirement of weekend work. 

Physical Requirement: Though primarily and office position, physical requirements require ability to operate a forklift.

Mental Requirement: Minimum mental requirements necessary to perform key tasks of job to include but not limited to effective interpersonal communication, maintain attention to detail, comprehension (oral & written), understanding interrelationships between processes/activities, ability to forecast and anticipate consequences to actions, ability to coordinate activities logically, problem solving, maintain confidentiality, work with constant interruptions, stress, etc.

The Purchasing Manager is a grade M5, Exempt ($69,659.20 - $104,499.20)  

The Benefits of Being a Part of the Marshall Family

Our benefit package is an important element of the over-all experience we offer our employees. 

Full-time exempt employees receive:

• 100% company-paid medical and dental insurance for employees, spouses, and eligible dependents, or a generous opt-out if you already have coverage elsewhere
• Generous time off benefits starting at 4 weeks/year
• 401(k) retirement savings plan – 100% match on the first 5% of contributions with 100% vesting (must be 18 or older to participate)
• Enriched Short-Term disability benefits and Long-Term disability insurance
• Profit Sharing contribution of 10% of your annualized salary
• Life Insurance at 4x your annual base (up to a max. of $200,000)
• Boot allowance (excludes office and barrier employees)
• $500 bonus for employee referrals About Marshall Farms Group, Ltd.

About Marshall Farms Group, Ltd.

Our mission is to help improve the lives of people and pets. When you join our family, you will have a significant impact on fulfilling this mission by supporting our ability to provide animals and related services to the top research organizations across the globe – aiding their lifesaving biomedical and veterinary research. In addition, we leverage our extensive breeding experience as a preferred supplier to detection dog training programs; and are the leading provider of Pet Ferrets. Over the last 80 years we have grown from a local to a global company, but we haven't lost our family feel and employee-centric focus.

Marshall Farms Group, LTD is an Equal Opportunity/Affirmative Action employer.