What are the responsibilities and job description for the Accounting Assistant position at Marshall E. Campbell Company?
Looking to re-enter the workforce?
We’re hiring for a Full-Time Accounting Assistant in a welcoming, family-friendly workplace.
- Steady hours you can count on
- Supportive team atmosphere
- No high-pressure hustle
Whether you’re coming back after time away or just ready for a fresh start, we’d love to meet you. Apply today!
ROLE:
The Accounting Assistant supports the Finance Department by managing essential AR (Accounts Receivable) and AP (Accounts Payable) functions. The role begins with a focus on receivables and will expand into payables over time. This position requires strong attention to detail, accuracy, discretion, and professionalism when working with confidential information, vendors, and customers.
KEY RESPONSIBILITIES:
- Support the Finance Department in both AP and AR functions
- Assist with the setup of new vendor and customer accounts
- Verify vendor invoices against purchase orders and receipt records; resolve discrepancies before payment
- Process vendor invoices in accordance with payment terms and company policy
- Capture all available prompt-pay discounts
- Provide customers with documentation required for timely payment
- Maintain communication with customers regarding overdue accounts
- Manage W9 and sales tax exemption forms for vendors and customers
- Reconcile vendor statements against the AP system (monthly preferred, quarterly minimum)
- Support product return processes to ensure timely and accurate credits for both customers and vendors
- Post and deposit customer payments on the day they are received
- Identify errors and recommend process improvements to prevent recurrence
- Participate in special projects as assigned
- Develop expertise in Microsoft Office applications, particularly Excel
QUALIFICATIONS:
- High school diploma required
- Experience in bookkeeping, finance, or accounting preferred
- Familiarity with ACH, wire transfers, and other alternative payment methods preferred
- Advanced Microsoft Excel skills with working knowledge of Word, PowerPoint, Access, and Outlook (or willingness to learn)
- Highly organized with excellent time management skills
- Team-oriented with a positive attitude
- Integrity, honesty, and strong work ethic
- Eagerness to learn and adapt to new processes and responsibilities
PERSONAL CHARACTER TRAITS:
- Must embody the company’s pillars of success: humble, hungry, smart, and reliable
- Person of integrity who values confidentiality and professionalism
- Positive, friendly, and helpful attitude with strong interpersonal skills
- Strong problem-solving mindset, viewing challenges as opportunities to improve processes
- Dependable, punctual, and committed to excellence
- Collaborative team player with a growth mindset
EXPECTATIONS:
- Maintain high accuracy in processing AR and AP transactions
- Deliver excellent customer service and professional communication with vendors and customers
- Ensure all payments, invoices, and reconciliations are completed accurately and on time
- Identify opportunities to improve processes and prevent recurring errors
- Represent the company brand positively in all interactions
WORK SCHEDULE:
- Full-time, 40 hours per week, Monday through Friday
- Overtime as necessary
Job Type: Full-time
Pay: From $17.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $17