Project Assistant – 0-3 Yrs Experience – Philadelphia, PA

The law firm of Marshall Dennehey seeks a full time Project Assistant with 0-3 years of experience for its Philadelphia, PA office.

Position Summary:

The Project Assistant provides administrative and project support to both the Marketing Department and the Paralegal Services Department. This is an entry-level role ideal for someone who is highly organized, detail-oriented, and interested in gaining experience in a professional law firm environment. The role offers exposure to marketing initiatives, paralegal operations and administrative functions within a law firm.

RESPONSIBILITIES:

• Process and track invoices, expenses, and reimbursements for marketing and paralegal-related activities
• Maintain accurate financial records and ensure timely submission and approvals
• Coordinate with Finance Department and vendors regarding billing inquiries

• Schedule and coordinate interviews for paralegal candidates and other support roles
• Manage calendars, confirm availability, and communicate logistics with candidates and internal stakeholders
• Assist with interview materials and candidate correspondence

• Order and manage inventory of firm-branded promotional materials
• Coordinate production and delivery timelines with approved vendors
• Ensure adherence to firm branding guidelines in all materials

• Assist in planning and coordinating client-facing marketing events, as well as internal meetings and functions
• Help to organize and prepare event materials, including signage, collateral, and promotional items
• Track deadlines and ensure all logistics are executed efficiently

• Provide general administrative support, including document preparation, tracking projects, and maintaining records
• Assist with special projects and day-to-day operational tasks

• Strong attention to detail, organizational abilities, and time management skills with the ability to handle multiple priorities.
• Excellent interpersonal and customer service skills with the ability to build and maintain positive relationships.
• Must possess sound logical thinking and judgment skills with ability to communicate well with all levels of personnel, clients and outside vendors.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a fast-paced environment.
• Proficient with Microsoft Office Suite
• Excellent written and verbal communication skills
• High level of attention to detail and accuracy
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to work both independently and collaboratively

• Bachelor's degree or equivalent experience preferred. Associate's degree will be considered.
• Previous internship, part-time, or administrative experience preferred but not required

• Prolonged periods of sitting at a desk and working on a computer.
• In office position that requires onsite attendance as per firm policy for the position.
• Repetitive movements that may include the wrists, hands and/or fingers.
• Must be able to understand the speech of another person and comprehend detailed information.
• Must be able to speak accurately, clearly and quickly so listeners can understand.
• Must be able to see details of objects that are less than a few feet away.
• Visual acuity to determine the accuracy, neatness and thoroughness of work assigned; and perform activities including but not limited to viewing a computer terminal, extensive reading and preparing reports.
• Must be able to push, pull and lift objects up to 15 pounds.

We are an Equal Opportunity Employer AA/M/F/D/V

#mdadm