Mailroom Supervisor

Through dynamic, innovative approaches, Student Life is a robust program that gives students opportunities for meaningful engagement and transformation in the co-curricular context. The mailroom supervisor is responsible for efficiently and promptly distributing mail for the college community; maintaining accurate accounts for postage billing; handling supply purchases; and supervising post office staff, including student employees. The Mailroom Supervisor works under the supervision of the AVP/DOS. Essential Responsibilities: • Have a daily set schedule (M-F) that does not change unless necessary • Process all outgoing mail (sort, weigh, affix correct postage, certify, and insure) • Assist administrative offices with questions regarding large mailings • Distribute inter-office mail. This includes all mail and packages, handouts, and flyers for faculty, staff, and students • Keep records of departmental postage and make monthly reports to the business office • Supervise the student workers • Know and understand the package locker system and scan all packages in a timely manner (day of delivery) • Collect and file all student paper mail efficiently • Assume responsibility for distributing information regarding official closings due to holidays and school breaks • Responsible for maintaining postal machine finances and addressing mechanical issues • Communicate with Facilities to ensure proper working box keys and box lock maintenance • Communicate with postage delivery services, town post office, and paid postal contract • Responsible for Student Workers; hiring, training, hours, schedule, timesheets, and work contract • Responsible for working with Campus Security for daily post office mail pickup • Ensure outgoing mail is delivered to the Post Office Qualifications: High school graduate or equivalent; college degree preferred • Two years of secretarial and administrative support experience strongly preferred • Demonstrated experience with Microsoft Office, spreadsheet software, email, and PowerPoint preferred • Knowledge of United States Postal Service mailing regulations • Well organized, able to set priorities and deal with matters in a tactful and highly confidential manner • Capable of working independently and with students in a supervisory role • Ability to work under pressure and deal with deadlines (essential) • Comfortable with multi-tasking; flexible with fluid situations and effective with changing priorities • Previous customer-service oriented work, including the ability to establish and maintain effective relationships with students, parents, alumni, faculty and staff • Solid communication skills required • Strong interpersonal skills (emotionally intelligent) • Strong commitment to the values of diversity and human compassion

Salary : $30,472 - $42,107