Marketing Project Coordinator

Marriner Marketing is an award-winning agency that has been specializing in the food, beverage, hospitality, and tourism industries for nearly four decades. We help brands drive growth through a combination of innate curiosity, fearless creativity, purposeful collaboration, mutual trust, and a generosity of spirit. 

We are seeking a highly organized and proactive Marketing Project Coordinator to support the Project Management team in planning, coordinating and tracking marketing and creative projects from kickoff through delivery.

This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities simultaneously, and takes pride in keeping projects moving forward efficiently. The Project Coordinator will work closely with cross functional teams (Account Services, Creative, Digital, Media and Production) to ensure schedules are maintained, resources are aligned, and deliverables are completed accurately and on time.

Success in this role requires strong organizational skills, attention to detail, professional communication, and the ability to confidently follow up with team members to keep projects on track.

Key Responsibilities

Project Coordination:

• Participate in project kickoff meetings and document project requirements, timelines, and next steps
• Build and maintain project schedules and task assignments within the agency project management system
• Monitor project progress and proactively identify timeline risks, bottlenecks or resource conflicts
• Follow up with internal teams to ensure deadlines and commitments are met
• Escalate scheduling concerns or project risks to senior project managers when appropriate
• Support project managers in managing integrated marketing campaigns and creative projects
• Assists with production coordination, vendor communications, and project estimating while developing a deeper understanding of agency operations.
• Learn print, direct mail, promotional product and production workflows

Workflow Management

• Coordinate work across Creative, Digital, Content, and Account Services teams
• Review incoming work against project briefs to ensure completeness before advancing to the next stage
• Route deliverables through review, revision, approval, and production processes
• Maintain accurate project documentation, schedules, and status updates
• Assist with resource allocation and workload tracking across teams

Communication

• Serve as a central point of coordination between internal departments
• Communicate project status, upcoming deadlines, and action items clearly and professionally
• Lead routine project check-ins and status meetings as assigned

Qualifications

Required

• Bachelor's degree or equivalent professional experience
• 1–3 years of experience in project coordination, marketing coordination, account coordination, administrative coordination, or a related role
• Strong organizational and time-management skills
• Ability to manage numerous concurrent projects and shifting priorities
• Excellent written and verbal communication skills
• High attention to detail and follow-through
• Proficiency with Microsoft Office and collaborative work tools

Preferred - But Not Required

• Agency, marketing, advertising, creative, or digital experience
• Experience with project management software such as Workamajig
• Familiarity with creative production, digital marketing, web development or content workflows

What Success Looks Like

• Consistently maintain accurate project schedules and task assignments
• Demonstrate the ability to manage multiple projects simultaneously with minimal oversight
• Build strong working relationships across departments
• Proactively identify scheduling issues before they become project delays
• Help improve team efficiency through strong organization and follow-through
• Keep projects moving by effectively coordinating resources and holding teams accountable to deadlines

Job Type: Full-time

Salary: $45,000.00 - $60,000.00 per year