Billing Specialist

Primary Function

In this highly visible position, the successful candidate will be able to quickly shift from processing routine transactions to providing high-level analysis, coupled with the ability to uncover process improvements, The successful candidate will be skilled at streamlining internal processes to better serve our customers. Candidates must have demonstrated ability to interface with all levels of our organization, clients, and vendors. 

Essential Functions

• Managing the day-to-day operations of the Company’s billing and timekeeping department.
• Ensure the timely and accurate invoicing of customers per contract terms.
• Monitoring the ageing of the Company’s receivables and maintaining open communication with appropriate customer staff regarding past due receivables.
• Managing the reporting of KPI and business metrics, as required, to internal and external users.
• The review and distribution of job cost reports, calling attention to projects not meeting expected gross profit margins.
• Create, post, and monitor journal entries and accruals.
• Perform accounting month-end closing activities with a special focus on job cost and revenue accruals.
• Responsible for developing & ensuring data accuracy and process adherence. Accounts, Job set-ups, etc.
• Responsible for measuring and improving overall billing accuracy, job closing activities, and lump sum billing.

• Prepare actionable reporting and analysis to support the company’s financial closings and internal/external reporting processes and to ensure the reliability of reported results.
• Communicate with colleagues at various locations to resolve issues with month-end closing and follow through with appropriate action.

• Responsible for monitoring Accounts Receivable and working directly with external customers to resolve past-due obligations.
• Recommend, develop, and implement changes to continually improve processes, support standardization, and the overall effectiveness of the Finance and Accounting Services team.
• Ensure all schedules and deadlines are met on time and accurately, following Service Level Agreements.
• Document policies, procedures, workflow, and checklists for assigned responsibilities.
• Other duties as may be assigned

Personal Attributes and Capabilities

• High level of intellectual ability and curiosity
• Able to make timely decisions, can support and explain reasoning for decisions.
• Proven communication skills - written and verbal
• Contributes to building a positive team spirit.
• Adapts to changes and communicates changes effectively.
• Balances team and individual responsibilities.
• Prioritize and plans work activities with the willingness to reprioritize and adjust as needed to support timely issue resolution.
• High level of internal/external customer service flexibility, with the ability to hold firm on corporate requirements.
• Must demonstrate "end to end" thinking with an understanding of the impact of decisions on other areas of the business.

Required Education and Experience

• Proficiency in MS Office Suite - particularly MS Excel.
• Ability to work cross-functionally with other groups.
• Capable of working independently and managing multiple priorities; must be a self-starter and take the initiative in completing projects and assignments.
• Excellent written and verbal communication skills with the ability to share knowledge at appropriate levels of the organization.
• Customer-focused with strong attention to detail; capable of delivering accurate, quality results on time.
• Strong interpersonal skills, including the ability to interact comfortably and respectfully with all levels of plant and corporate personnel. Proven ability to successfully manage and resolve conflict politely and professionally
• Strong analytical skills to identify KPIs and address improvement opportunities.
• Experience with construction accounting software preferred, with Sage Intacct a plus.

Preferred Education and Experience

• Three (3) years of increasing responsibility in accounting or finance discipline, or any equivalent combination of related education and experience. Preference in the construction industry is a plus.

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Work Environment 

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and filing cabinets.

Physical Demands

Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job the employee is frequently required to type, file and lift office supplies up to 20 pounds.
• The employee is frequently required to stand, talk, and hear.

Position Type / Expected Hours of Work

There may be times when the successful candidate will be asked to work more than 40 hours per week. 

Work Authorization

• Must be legally authorized to work in the United States.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.