What are the responsibilities and job description for the Administrative Assistant II Dental School Dean's Office position at Marquette University and Careers?
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Administrative Assistant II Dental School Dean’s Office provides administrative support to the Dental staff and leadership, with an emphasis on faculty recruitment, onboarding, and other human resource related tasks.
Duties and Responsibilities
1. Monitor and complete various administrative tasks associated with the faculty/exempt staff recruitment process such as:
- Identify new applications as they are received, and prepare application, CV, and cover letter for distribution to search committee members.
- Correspond via email with applicants at various stages of the recruitment process.
- Schedule search committee meetings as needed.
- Schedule virtual screening interviews with candidates selected by the search committee.
- Draft interview schedule and evaluation form for candidates selected for the second interview.
- Arrange lodging for candidates visiting MUSoD. Order welcome package for delivery at hotel.
- Distribute completed evaluation forms to members of the search committee.
- After the recruitment process concludes, send notification emails to applicants not selected, and update job requisition.
- Draft orientation schedule for new hires. Schedule in-person meetings for the orientation and reserve rooms as needed. Ensure offices for new hires are ready and equipped with appropriate technology.
2. Enter all vacation requests for faculty and exempt staff into MyJob Timekeeper.
3. Manage student employment hires, reactivations, and terminations.
4. Assist with non-exempt staff hires and orientations, as needed.
5. Monitor Qualtrics form for sick day reporting for faculty and exempt staff.
6. Assist with onboarding duties for faculty and staff new hires on their first day (assist with getting IDs and parking pass, tours of MUSoD, taking new hires to HR for I9 process, etc.)
7. Reconcile credit card expenses for department Pcard against general ledger and assist with student reimbursements.
8. Responsible for conversion of paper documents to electronic filing system.
High school diploma
Minimum of two years of experience in an office support role.
Excellent organizational and customer service skills.
Excellent written and verbal communication skills.
Discretion, flexibility, and courteous demeanor.
Ability to maintain confidentiality.
Ability to work and communicate with people from a diverse population.
Ability to work independently with little supervision and frequent interruptions in a dynamic, fast-
paced environment.
Ability to multitask and prioritize daily workload.
Computer competency with Microsoft Office Suite (Word, Excel, PowerPoint).
Preferred Knowledge, Skills and Abilities
Minimum of two years of experience in an office support role.
Excellent organizational and customer service skills.
Excellent written and verbal communication skills.
Discretion, flexibility, and courteous demeanor.
Ability to maintain confidentiality.
Ability to work and communicate with people from a diverse population.
Ability to work independently with little supervision and frequent interruptions in a dynamic, fast-
paced environment.
Ability to multitask and prioritize daily workload.
Computer competency with Microsoft Office Suite (Word, Excel, PowerPoint).
Bachelor’s degree and supervisory experience.
Department Dental School Posting Date 02/18/2026 Closing Date Special Instructions to Applicants EOE Statement
It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.
Required Documents
Required Documents
Optional Documents
- Resume
- Cover Letter/Letter of Application