Executive Assistant for Acting School

Job Summary: We're seeking a highly organized and motivated Executive Assistant to support the owner and head coach at Marnie Cooper School of Acting. As an integral part of our school, you’ll manage an in-demand acting teacher's schedule, administratively support a handful of working young actors' careers, and provide exceptional support to our team.

About Us: At Marnie Cooper School of Acting, we nurture the talents of aspiring kid and teen actors with personalized guidance. With over 35 years of experience and an A-List client base, Marnie is dedicated to helping her students shine in the entertainment industry. 

Responsibilities:

Scheduling and Organization:

• Manage the executive's desk and daily schedule
• Book and schedule coaching sessions in person and over Zoom

Administrative Support:

• Answer phones and emails
• Maintain accurate and up-to-date records and databases
• Provide administrative support to acting classes
• Support executive and team with any additional needs, including occasional personal assistance

Client Relations:

• Be the point of contact for the acting studio and management clients
• Interact comfortably and effectively with agents, casting representatives, acting students, and parents

Talent Management:

• Assist with talent coordination for two management clients
• Arrange audition schedules with talent representatives, talent, and/or guardians

Basic Qualifications:

• Experience with Outlook and QuickBooks
• Proficient use of Google Drive, Zoom, FaceTime
• Strong organizational skills and attention to detail
• Excellent customer service skills
• Flexible and able to adjust to changing priorities, multitask under pressure
• Self-motivated, proactive, resourceful
• Ability to handle confidential information
• Able to work in a fast-paced and energetic environment

Desired Qualifications:

• Bachelor's Degree preferred
• Experience working in the entertainment industry or with talent management (a plus)
• Must love dogs!