What are the responsibilities and job description for the Office Administrator | Logistics Coordinator position at Marmon Holdings?
As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway— you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.
The Office Administrator | Logistics Coordinator will be responsible for reviewing customer orders, order entry, coordination of the outgoing shipments and review of incoming shipments. This is a cross-collaborative interaction role that will be heavily involved with the site-based Connecticut sales team and Operations. In addition, this role will support the administrative functions for the Connecticut facility.
ESSENTIAL DUTIES AND IMPORTANCE OF JOB RESPONSIBILITIES:
Most critical part of the job responsibilities; requires most of the employee’s time and effort.
- Maintain front lobby and office area to ensure a clean and professional appearance.
- Answer, forward, and screen phone calls in a professional manner.
- Order office/janitorial supplies as needed.
- Monitor incoming mail, email and invoices and send to appropriate party.
- Scan all shipment traceability documents into SharePoint.
- Manage, review and release orders.
- Review receivers, material certifications, material specifications, upload onto network drives and ERP
- System.
- Prepare order packets for all outgoing shipments and scan all completed shipment packets.
- Coordinate logistics needs for exports and local pick-ups.
- Assist corporate management when onsite.
- Communicate timely, concisely, and respectfully with all levels of personnel.
- Provide administrative assistance to sales team such as order follow up with Operations and/or following up with customers.
- Perform the following tasks, enter customer purchase orders, contract review, create supplier purchase orders, WIP orders.
- Follow up on supplier purchase orders as needed.
- Enter quotes on an as needed.
- Responsible for reviewing inbound mill test reports and all associated paperwork for accuracy, and compliance with POs and specifications as ordered.
- Automate / improve inventory and forecasting analysis tools together with purchasing team
- Manage and update customer databases or portals as required
- Assembles and maintains statistical data.
- Communication with management and other employees to facilitate customer satisfaction and further sales
- Expedite and trace customer orders
- Perform any other duties assigned or delegated by supervisor.
WORK EXPERIENCE / EDUCATION REQUIREMENTS:
1. Experience with administrative and clerical procedures.
2. Experience with logistics.
3. Experience in the aerospace or manufacturing industry a plus.
4. Attention to detail.
5. Excellent time management skills.
6. Strong communication and interpersonal skills.
7. Strong computer skills including Microsoft Office.
8. Self-starter who will take initiative and can work independently without supervision.
Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law .
We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to careers@marmon.com, and please be sure to include the title and the location of the position for which you are applying.
