Business Manager

Primary Purpose: Assist in managing the business operations of the district including, but not limited to, accounting, payroll, purchasing, and tax collection. Qualifications: Education/Certification: Bachelor’s degree in a business-related field or educational administration, preferred Special Knowledge/Skills: Knowledge of budgeting, accounting systems, and payroll processing Working knowledge of financial applications and accounting Ability to use software to develop spreadsheets and perform data analysis Ability to implement policy and procedures Ability to interpret data Ability to manage budget and personnel Strong organizational, communication, public relations, and interpersonal skills Experience: Experience in school business management or public organization Major Responsibilities and Duties: Accounting -Classify, record, and summarize numerical and financial data to compile and maintain financial records according to governmental accounting principles and district procedures. -Compute and prepare data for journal entry and budget transfers. -Prepare income statements, balance sheets, consolidated statements, and other statements and reports. -Monitor and reconcile expenditures with budget availability. -Set up and maintain account controls, logs, and files. -Perform cost accounting activities, bank reconciliation, or accounting for grant expenditures. Payroll -Process and resolve direct deposit and other banking interactions. Purchasing -Develop vendor and bidder lists and approve additions. -Approve purchase orders and monitor all purchase requisitions to ensure accuracy of information, calculations, and coding. -Administer contracts and handle adjustments with suppliers, including replacement of material not conforming to specifications, cancellation of orders, and receipt of proper credit. Administration -Interface with administrators, principals, directors, and staff regarding payroll-related issues. Assist with the equitable resolution of complaints, concerns, and problems in the area of payroll. -Work cooperatively with human resources and business services to process hiring, leave, terminations, and other employment-related issues. -Work cooperatively with district personnel to determine specific requirements and assist in locating necessary goods and services. -Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable accounting records. -Follow district safety protocols and emergency procedures. Fiscal Management -Support in the preparation of the budget and development of long- and short-range objectives for the business operations of the district. -Ensure that accounting systems comply with applicable laws and regulations including Texas Education Agency Financial Accounting Manual. -Assist the district’s independent and internal auditors in conducting periodic audits. -Assist with monthly bank reconciliations for all accounts. Review reconciliations of vendor and payroll clearing accounts. Policy, Reports, and Law -Implement policies established by federal and state law, State Board of Education rule, and local board policy in the area of business operations. -Support timely audit schedules and financial statements according to federal, state, and GASB standards. Purchasing and Inventory -Maintain accurate and current inventory records of the district’s fixed and movable assets and oversee maintenance of a timely replacement cost-asset listing for insurance purposes. Organize and conduct sales to dispose of surplus and salvage equipment. Other Other duties as assigned.