SCM Associate (56983)

SCM- Purchasing and Compliance Specialist
Department: Supply Chain
Reports To: Inventory Manager
Position Summary
The Purchasing and Compliance Specialist plays a key role in the Supply Chain department
by managing purchase orders, vendor coordination, and compliance processes that ensure
smooth product flow from order placement through final delivery. This position is
responsible for issuing and tracking purchase orders, monitoring cash flow, and overseeing
factory invoices, while also coordinating product testing and compliance requirements. The
Specialist manages in-transit shipments, export documentation, and receiving
administration, working closely with vendors, the Inventory Manager, and cross-functional
teams to resolve quality issues and maintain accurate records. Success in this role requires
exceptional attention to detail, strong organizational skills, and the ability to proactively
address challenges while supporting the company’s purchasing and compliance standards.
Key Responsibilities:
Purchase Orders & Cash Flow
 Issue and track purchase orders;
 PO Tracker; manage purchasing tracking document, feeds to Vendor & Logistics
sheet
 SKU label creation for vendors per PO
 Cash flow tracking and prepare wire transfers for management review
 Review and approve factory invoices for payment and update financial tracking
sheets.
Testing & Compliance
 Coordinate product testing with factories and Intertek; submit tests required to
vendors per po each season
 Manage and store test reports; resolve any testing issues with factories as needed
 Ensure timely invoice submission; testing invoices to accounting
 Provide guidance on new item testing requirements internally
 Maintain testing data in organized accessible manner; Evernote

Bookings & In-Transit Management
 Oversee TOP approvals prior to freight booking; work with Sr. leadership on freight
and appropriate bookings based on delivery needs
 Freight quotes and direction to vendors on bookings; work with the factories on
best freight partner/method
 Oversee all export documents are prepared by each factory; Factory AQL inspection
report, container plan, export documentation (CI, PL, COO cert, BOL).
 In-transit; enter items, purchase orders that are in-transit into the admin
Receiving & Administration
 
 Coordination of inbound purchase orders, containers, and LCL deliveries; work
closely with the Sr. Director and receiving team to ensure smooth handoff.
 Prepare and organize all receiving documentation for the receiving lead.
 Enter receipts into the system based on final counts provided by the receiving lead.
 Support vendor quality issue resolution, including documenting concerns and
assisting with chargebacks as directed.
 Help review import documentation, including 7501 forms; review/approve and
submit freight and drayage invoices to accounting in a timely manner.
 Freight and duty adjustments to purchase orders
Assist with departmental needs as instructed by management
 Quality Inspections
 Inventory Counts
 Container Unloading
 Container Mapping Support
 Cycle Counting/Inventory Adjustments

Marleylilly provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Skills & Competencies
 Highly detail-oriented with exceptional follow-up skills.
 Strong problem-solving abilities and a proactive mindset.
 Collaborative team player with cross-functional coordination experience.
 Ability to work independently, understanding of daily/weekly/monthly priorities.