Accounting & HR Manager

Accounting & HR Manager

Reports To: General Manager
Location: New Haven, MO (On-site Mon–Thu / Remote Fri)
Schedule: Monday – Friday, 8:00 AM – 4:30 PM (40 hours/week)
Salary: Based on Skills & Experience

Position Overview

The Accounting & HR Manager takes complete operational ownership of the daily financial health and human resources administration of our New Haven facility. This hybrid role balances full-cycle bookkeeping, operational inventory reconciliation within SAP Business One, and the complete employee lifecycle.

Core Accounting & Financial Management

• Accounts Receivable: Prepare daily sales, verify shipments, deposit funds, and apply cash receipts to customer accounts.
• Accounts Payable: Generate purchase orders, verify vendor invoice accuracy against receivers, and prepare check payments for GM approval.
• General Ledger & Month-End: Journalize prepays, depreciation, inventory fluctuations, and accruals. Reconcile all cash, AP, AR, and prepay accounts to the GL.
• Financial Reporting: Compile monthly balance sheets and profit & loss (P&L) statements in strict accordance with GAAP.
• Inventory Control: Monitor inventory balances against physical counts, process SAP transactions, and audit bills of materials for cost accuracy.
• Tax Compliance: Monitor and ensure timely, accurate payments for local, state (MO), federal, use, and payroll taxes.
• External Advisory & Audit: Serves as the primary internal point of contact for the company’s third-party accounting firm; interfaces with external CPAs throughout the year for guidance on complex accounting treatments and compiles comprehensive year-end financial records to support the annual audit.

Human Resources & Payroll Management

• Payroll Processing: Monitor timecard entries, audit approvals, adjust deductions/increases, and submit finalized payroll data following GM approval.
• Payroll Accounting: Journalize and track all monthly payroll expenses, including labor, deductions, and tax allocations.
• Employee Onboarding: Lead new hire orientation, manage tax/insurance forms, and distribute the company handbook.
• Benefits Administration: Enroll employees in health insurance, LTD, life insurance, and 401(k) programs securely and timely.
• Employee Relations & Offboarding: Support day-to-day employee relations, complete termination paperwork, and maintain audit-ready personnel files.

SAP Administration & Workplace Safety

• SAP Optimization: Implement and monitor SAP procedures to ensure data entry accuracy across departments.
• Data & Analytics: Assist and train team members on SAP navigation and extract operational data via system queries.
• Workplace Safety: Adhere strictly to alljob safety requirements and operational guidelines.
• Operational Support: Serves as the primary backup for inbound facility phone calls during high-volume periods or when Customer Service personnel are fully engaged. This includes, but not limited to, entering orders and responding to customer inquiries. Performs other cross-functional tasks and administrative projects as assigned by management.

Role Requirements & Qualifications

• Education: Associate degree in Accounting, Finance, or a related field (or equivalent verified work experience of 5 years).
• Software Expertise: Proven hands-on experience using SAP Business One (or similar ERP system) is required as well as advanced proficiency in Microsoft Office, especially Excel, Word, Outlook.
• Core Competencies: Strong multi-tasking and communication skills, exceptional attention to detail, works well with a team, and a high level of confidentiality.
• Logistics: Ability to work reliably on-site in New Haven, MO Monday through Thursday, with a dedicated home workspace for Fridays.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Profit sharing
• Tuition reimbursement
• Vision insurance
• Work from home

Work Location: Hybrid remote in New Haven, MO 63068