Payroll & Benefits Specialist

Position Summary

Markey's, a 100% employee-owned company and leading provider of creative audio-visual services, is seeking an experienced Payroll & Benefits Specialist to join our team. This role is responsible for administration of all employee benefit and retirement programs, from enrollments to reporting and compliance. In addition, the specialist will manage all company payroll functions, ensuring that pay is processed accurately, on time, and in compliance with government regulations. This position also serves as a key resource for employee inquiries, providing timely and professional support related to payroll and benefits.

This is a full-time, exempt position, with daytime hours (Mon-Fri, 8am-5pm). Position is based at Markey’s Headquarters Office located near downtown Indianapolis.

Major Responsibilities

Benefits Administration

• Administer health, welfare and retirement plans, including enrollments and terminations.
• Coordinate benefit education for eligible new hires, manage annual open enrollment process, and ensure accurate record keeping and proper premium deductions.
• Coordinate medical leave requests, disability claims, and worker’s compensation injury claims, ensuring completion of appropriate forms and monitoring status.
• Process 401(k) salary deferral changes and loans, and distribution of required notices.
• Assist with benefits-related reporting, audits, and compliance testing.
• Serve as a liaison with various insurance carriers and foster effective relationships with client representatives. 
• Manage Driver Qualification files, tracking expirations of DOT physicals, reviewing motor vehicle records, and ensuring compliance with training and documentation requirements.
• Ensure plans are administered in accordance with federal and state regulations and plan provisions are followed.

Payroll Management

• Oversee bi-weekly multi-state payroll processing, including processing of benefit time, review of timecards with reconciliation to scheduling software, and handling timecard exceptions.
• Verify payroll changes processed by HR, including employee status changes, wage changes, benefit deductions, tax withholdings, garnishments, and address changes.
• Ensure accurate and timely payroll submissions bi-weekly, set up new cycle in payroll software, and download payroll reports.
• Issue replacement checks as needed, and handle processing of discretionary bonuses.
• Serve as a resource for employee payroll and benefit-related inquiries, providing solutions and support as appropriate, and complete other projects as needed for the Accounting and HR departments.

Necessary Skills/Requirements

• Minimum 2 years of experience in Human Resources or Accounting; prior experience with benefit administration and/or payroll required.
• Degree in Human Resources, Accounting or related field preferred. HRCI or SHRM designation preferred but not required.
• Must possess a high level of attention to detail, excellent time management skills, and ability to multi-task and prioritize work responsibilities.
• Knowledge of HR and Payroll-related laws and regulations preferred.
• Excellent interpersonal and verbal/written communication skills.
• Proficient in Microsoft Office software – Excel, Word, PowerPoint.
• Previous experience with HR/Payroll software (such as ADP) preferred.
• Ability to work in a collaborative team environment, as well as independently, demonstrating good customer service skills, resourcefulness, and commitment to respecting and maintaining the confidentiality and privacy of employee information.
• Ability to maintain a positive and professional appearance and attitude at all times.
• Ability to embrace Markey’s culture and demonstrate company values, respect for diversity, follow all company policies and procedures, and serve as a role model for employees.