Office Manager (Dermatology Office)

Great opportunity to join a growing dermatology practice. We are seeking a highly organized, professional, and proactive Office Manager to oversee the daily operations of our busy Dermatology office. The ideal candidate will be responsible for ensuring efficient office procedures, billing, managing administrative tasks, and creating a positive and engaged work atmosphere. We are looking for someone to bring the practice to the next level.

We are offering a regularly scheduled 5 day a week full-time position, salaried exempt.

• Base Salary: $90,000.00 annually
• Benefits include medical stipend for health insurance, disability, 401K match, 4 weeks PTO & paid holidays

You would have the opportunity to work in a beautiful work setting in Minneapolis.

Position:            Office Manager

Reports to:        Provider Owners

Supervises:       Clinical and Front Desk Staff

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Position Summary: Working closely with the Provider Owners provide direct oversight and support of all areas within the clinical setting including front desk, clinical care and billing duties. Ensure high quality, patient focused experience.

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Job Duties:

·        Oversee day-to-day operations of the clinic.

·        Supervision of staff, including hiring, coaching and performance management.

·        Perform new employee orientation and assist in on-going staff training.

·        Create staffing schedules and analyze operations to ensure efficiency in workflow.

·        Ensure scheduling and billing processes are executed according to established workflows and policies.

·        Maintain and coordinate physicians’ schedules.

·        Facilitate the processing of payroll, the 401K plan and benefits program. Including submission, of appropriate documentation and plan compliance.

·        Conduct monthly staff meetings to keep staff informed about operational changes, clinic processes and HR-related topics.

·        Manage clinical and cosmetic supplies inventory. Re-order as needed

·        Oversee maintenance of practice equipment and the facility.

·        Collaborate with outside consultants, e.g. 401k/payroll vendors, equipment salespersons.

·        Maintain compliance documentation, standards and training with related to: HIPAA, OSHA, CLIA and HR.