Office Manager / Receptionist

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Office & Real Estate Operations Manager to oversee the daily operations of our office and assist with our growing real estate activities. The ideal candidate will have a strong background in office administration, client relations, and real estate operations. This role requires excellent communication, multitasking, and problem-solving skills to ensure smooth operations and exceptional support for our team and clients.

ResponsibilitiesOffice Management

• Manage day-to-day office activities to ensure efficient workflow and productivity.
• Supervise and support office staff, fostering a positive and productive work environment.
• Oversee event planning, company meetings, and team functions.
• Maintain accurate financial records for payroll, bookkeeping, budgeting, and vendor management.
• Handle calendar coordination, appointment scheduling, and communication between departments.
• Implement and maintain office policies, procedures, and filing systems.
• Manage front desk operations, including phone systems, correspondence, and client inquiries.

Real Estate Operations

• Create, submit, and update property listings on MLS and marketing platforms.
• Coordinate showings, inspections, and open houses, ensuring a professional client experience.
• Communicate directly with clients, tenants, and property owners to address questions, updates, and concerns.
• Manage property management tasks, including maintenance coordination, lease renewals, and rent tracking.
• Assist with contract preparation, transaction coordination, and documentation for real estate deals.
• Support marketing efforts by maintaining property flyers, social media updates, and digital marketing campaigns.
• Track and follow up on leads, client communications, and deal progress.

Skills & Qualifications

• Proven experience in office management, administration, or operations.
• Prior real estate or property management experience strongly preferred.
• Strong leadership skills with the ability to train and supervise a team.
• Proficiency in QuickBooks, Microsoft Office Suite, and CRM/real estate platforms (e.g., MLS, AppFolio, Buildium, Dotloop).
• Excellent organizational and multitasking abilities with strong attention to detail.
• Exceptional verbal and written communication skills.
• Professional demeanor and customer service–oriented attitude.
• Ability to work independently and handle multiple priorities in a fast-paced environment.
• Familiarity with HR functions such as recruitment, onboarding, and training is a plus.

Why Join Us

This position offers an exciting opportunity to play a key role in both the administrative and real estate operations of our company. You’ll contribute directly to our growth while developing your career in office and real estate management.

Job Types: Full-time, Part-time

Pay: $17.50 - $25.00 per hour

Expected hours: 40 per week

Work Location: In person

Salary : $18 - $25