What are the responsibilities and job description for the Paralegal position at MARK MUSIC & MEDIA LAW, P.C.?
Position Title: Paralegal
Type: Full-Time
Location: Hybrid — New York, NY (3 days/week in office)
Position Overview
We are seeking a highly organized and detail-oriented Paralegal to support our legal team in the day-to-day administration of entertainment and music-related matters. This role sits at the center of multiple active projects and requires strong follow-through, communication, and tracking skills. The Paralegal will help coordinate clearances, draft and manage agreements, and ensure that a high volume of matters move efficiently from initiation to full execution.
This is an excellent opportunity for someone interested in the music and entertainment industry who enjoys process-driven work, managing many moving parts, and keeping teams aligned.
Key Responsibilities
Manage project-level clearance workflows under the supervision of attorneys and associates
- Collect contributor terms and deal points from management and internal stakeholders
- Build and maintain tracking systems and status reports for active matters
- Send terms confirmation emails to management
- Draft agreements at the direction of associates
- Distribute agreements and proactively follow up with opposing counsel until fully executed
- Maintain organized communications and route questions/comments to appropriate parties
Oversee contract administration for touring personnel
- Gather personnel information from management and business management teams
- Maintain tracking spreadsheets and execution status reports
- Draft agreements under supervision of associates
- Send and track agreements through completion and execution
Provide general contract support across a variety of entertainment legal matters
- Process synchronization license requests
- Draft and send approved license agreements
- Draft and distribute Work-For-Hire agreements and NDAs as requested
- Assist attorneys and management with document preparation and follow-up
General database & systems management
- Maintain organized digital files and databases
- Ensure tracking systems and documents remain accurate and up to date
- Assist with improving workflows, processes, and internal organization systems
- Help implement efficiency improvements across recurring legal processes
Qualifications & Experience
- 1–3 years of professional experience, preferably at an entertainment law firm, record label, publisher, or artist management company
- Familiarity with music business terminology (recording, publishing, producer agreements, PROs, etc.)
- Bachelor’s degree preferred (Business, Legal Studies, Communications, Media Studies, or similar)
- Proficiency in Microsoft Office
Desired Skills & Traits
- Exceptional attention to detail
- Strong organizational and time-management skills
- Clear written and verbal communication
- Ability to manage multiple concurrent projects
- Comfortable following structured processes while working independently
- Proactive follow-up and problem-solving mindset
- Interest in the music and entertainment industry
Work Environment
This is a fast-paced environment with a consistent flow of active projects. The ideal candidate is someone who enjoys structure, tracking, and ensuring that no details fall through the cracks. Success in this role depends on reliability, responsiveness, and ownership over assigned matters.