Executive Assistant and Social Media Manager

Job Summary

Mark Finlay Architects, AIA of Southport, CT is seeking an experienced Executive Assistant and Social Media Manager. This is a full-time, permanent position that is multifaceted and requires eager adaptation to daily scenarios. All applicants should be team oriented and energetic with excellent written and verbal skills. A successful candidate will be curious and driven to elevate and grow the internal processes of the firm. The two main components to the position are:

1. Providing administrative support across the organization for both Mark Finlay Architects and Mark Finlay Interiors.

2. Managing the social media platforms and online presence of the firms.

Executive Assistant Responsibilities (includes but not limited to):

• First point of contact for our firm, welcoming all clients both on the phone and in person. To be successful, the candidate should have a pleasant and energetic personality, as this is also a customer service role.
• Maintain office/CEO calendar, schedule meetings and events etc.
• Arrange and book company travel including creation and distribution of itineraries for Architects.
• Travel expense reporting for Architects.
• Quickly develop a comprehensive knowledge of industry professionals. Client recognition will be crucial.
• General office operations management i.e. ordering office supplies, coordinating trade vendors to service the facility.
• Preparing meeting spaces for client presentations.
• Keep updated records of office expenses and costs.
• Ultimately, duties and responsibilities are to ensure the front desk welcomes clients positively and executes all administrative tasks to the highest quality standards.
• Filing, archiving and maintenance of job files.
• Assistant support to the CEO as needed.
• IT troubleshooting as needed.

Social Media Manager Responsibilities (includes but not limited to):

• Prepare and curate all content for social media platforms.
• Prepare awards submission packages for eligible projects.
• Research/explore new opportunities for the firm’s exposure.
• Assist in the coordination/preparation for photography of completed projects.

This position offers benefits and opportunities to grow within the firm. Our office is located near I-95 and the Metro North Railroad for easy commuting to the New York and New Haven areas.

Mark Finlay Architects, AIA is a design-oriented firm specializing in high-end custom residential homes, trademark commercial buildings and private golf clubs.

Additional information regarding our firm can be found on our webpage, www.markfinlay.com.

Job Type: Full-time

Benefits available

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Southport, CT 06890: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

Benefits:

• Paid time off

Ability to Commute:

• Southport, CT 06890 (Preferred)

Ability to Relocate:

• Southport, CT 06890: Relocate before starting work (Preferred)

Work Location: In person