Office Assistant Receptionist

Job requirements and primary duties and responsibilities:

·        Answering and/or transferring phone calls and taking messages for the office

·        Sorting and delivering all mail and faxes

·        Excellent Communication skills

·        Ability to work as a team player and work independently as required

·        Verbal and written communication skills to interact clearly with clients, doctors, opposing counsels, and other employees

·        Organizational skills to keep accurate records and find important information quickly

·        Time management skills to prioritize and complete a wide variety of tasks throughout the day

·        Patience and listening skills to respond appropriately and interact positively with clients

·        Interpersonal skills to create a pleasant experience for all clients

·        Proficiency in word processing software (M365)

·        Ability to type as quickly as possible and accurately as possible

·        Familiarity with legal terminology and documentation

·        Maintaining a consistent and timely flow of the case work

·        Obtaining documents such as police reports, medical records, and such for cases as directed

·        Maintaining the files and keeping them organized for ease of access and information

·        Drafting various documents such as correspondences, demand letters, representation letters, etc

·        Assist the paralegal with any possible tasks for ongoing cases

·        Assist the case manager with any possible tasks for ongoing cases

·        Assist the attorney with any possible tasks for ongoing cases

Requirements:

·        Degree: High school GED

·        Languages: English but we would prefer Spanish or any other languages

·        Years of Experience: 0-1 years in office setting