Staff Accountant

Description

Type: Regular, Full-Time

Status: Non-Exempt

Reports to: Director of Finance

Salary Range: $32.00 - $44.80/hour

It is anticipated that the position will be filled at the start of the range. Salary ranges listed above represent a good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend on several factors including but not limited to, the candidate’s experience and qualifications.

Benefits: Medical at $60.00 a month for employee, dependent coverage available at pro-rated additional cost (Kaiser, Anthem Blue Cross and Community Health Care options), 100% employer paid dental & vision, 11 paid holidays, PTO accrual up to 11 paid days annually, California Paid Sick leave, additional sick leave accrual and 403b with company match

Reports to: Director of Philanthropy and Communication

SUMMARY:   

The Staff Accountant – Accounts Payable is responsible for accounts payable, and vendor management, ensuring accuracy, compliance, and timely disbursements. Working closely with the Director of Finance, this role assists with grant reporting, audits, and financial analyses while supporting departments with data entry and reporting needs. This position will uphold a culture of integrity, empowerment, dedication, and collaboration in alignment with MMC’s mission and strategic objectives.

Essential Duties and Job Responsibilities include the following:

• Process payroll through payroll system in a timely manner. Ensures payroll compliance with organizational policies and regulatory requirements.
• Process accounts payable invoices, verifies accuracy, prepares checks for payment, and maintains accurate vendor records while ensuring timely disbursements including W-9 collection and setup in the system
• Ensures adherence to the Procurement Policy and verifies federal vendor eligibility requirements to maintain compliance with applicable laws and funding obligations.
• Assists the Director of Finance with special projects, such as grant-related reporting, financial analyses, and documentation required for audits or funder reports.
• Accurately reconcile vendor statements for timely payment.
• Produce 1099’s for each vendor every calendar year.
• Support month-end close, recording journal entries, and assist in year-end audit 
• Ensure vendors are up-to-date with providing evidence of required insurance coverage.
• Ensure vendors are providing evidence of eligibility to do work with the federal government as required by granting agencies. 
• Work in collaboration with all other departments to review and code bills accurately to specific programs and collect A/P invoices submitted in a timely manner.
• Communicate with vendors to resolve payment or documentation issues
• Per agency and granting requirements, prepares and maintains clear and accurate vendor’s records and documentation, update vendor files as needed, and ensures documentation of services on agency database.
• Works collaboratively with colleagues throughout the organization in order to model and support effective cross-departmental partnerships, trauma-informed practices, resiliency-building, and commitment to diversity and inclusion.
• Adheres to all organizations' and programs' policies and procedures.
• Communicates regularly and provides updates to the Director of Finance.
• Attend department and agency-wide meetings as required.
• Complete other duties as assigned by the Director of Finance

The essential duties and responsibilities is meant to describe the general nature and level of work performed; it is not intended to as an exhaustive list of all duties, and responsibilities. Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with federal and state laws.

Requirements

QUALIFICATION REQUIREMENTS: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Process payroll through payroll system in a timely manner. Ensures payroll compliance with organizational policies and regulatory requirements.
• Process accounts payable invoices, verifies accuracy, prepares checks for payment, and maintains accurate vendor records while ensuring timely disbursements including W-9 collection and setup in the system
• Ensures adherence to the Procurement Policy and verifies federal vendor eligibility requirements to maintain compliance with applicable laws and funding obligations.
• Assists the Director of Finance with special projects, such as grant-related reporting, financial analyses, and documentation required for audits or funder reports.
• Accurately reconcile vendor statements for timely payment.
• Produce 1099’s for each vendor every calendar year.
• Support month-end close, recording journal entries, and assist in year-end audit 
• Ensure vendors are up-to-date with providing evidence of required insurance coverage.
• Ensure vendors are providing evidence of eligibility to do work with the federal government as required by granting agencies. 
• Work in collaboration with all other departments to review and code bills accurately to specific programs and collect A/P invoices submitted in a timely manner.
• Communicate with vendors to resolve payment or documentation issues
• Per agency and granting requirements, prepares and maintains clear and accurate vendor’s records and documentation, update vendor files as needed, and ensures documentation of services on agency database.
• Works collaboratively with colleagues throughout the organization in order to model and support effective cross-departmental partnerships, trauma-informed practices, resiliency-building, and commitment to diversity and inclusion.
• Adheres to all organizations' and programs' policies and procedures.
• Communicates regularly and provides updates to the Director of Finance.
• Attend department and agency-wide meetings as required.
• Complete other duties as assigned by the Director of Finance

EDUCATION and/or EXPERIENCE:

• Bachelor’s Degree in Accounting or Finance preferred
• Experience with Sage Intacct accounting software preferred
• Knowledge of funders, compliance, and nonprofit reporting is a plus
• Minimum 2 years of experience in billing, accounts payable, or a related field.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Possession of a valid California driver's license and proof of liability insurance on personal auto. 
• Must be insurable at all times at standard rate set by MMC insurance carrier.
• Must pass tuberculosis test, drug test and fingerprinting test.

PHYSICAL DEMANDS:

• Ability to adjust focus – (ability to adjust eye to bring an object into sharp      focus.).
• Close Vision – (clear vision at 20 inches or less).
• Oral Expression and Comprehension – frequent.
• Speech clarity – frequent.
• Hearing – ability to hear instructions - frequent.
• Critical thinking – frequent.
• Lift up to 35 pounds – occasional to frequent.
• Push/pull – occasional to frequent.
• Reach with hands and arms – frequent.
• Sit – frequent.
• Stand – occasional to frequent.
• Stoop, kneel, crouch, or crawl – occasional to infrequent.
• Repetitive use of hands – frequent.
• Fine Dexterity – Both – frequent.
• Walk – moderate.
• Grasping: simple/light - frequent.

WORK ENVIRONMENT:

• Indoors, environmentally controlled
• Normal office noise level

The Marjaree Mason Center, Inc. is an Equal Opportunity Employer. It is our policy to make all personnel decisions without discrimination on the basis of race, color, creed, religion, sex, physical disability, mental disability, age, marital status, sexual orientation, citizenship status, national or ethnic origin, and any other protected status.

Salary : $32 - $44