Payroll Coordinator

SUMMARY

The Payroll Coordinator is hired by the Vice President for Finance and reports to the Employee Resource Manager. This position is a 12-month; part-time; 20-25 hour per week role.

SCOPE OF REPONSIBILITY

The Payroll Coordinator is responsible for the processing of semi-monthly payroll, maintenance of employee records in Paycom, assistance with processing of Athletic Community Coach seasonal contracts and onboarding, and various Business Office administrative duties.

ESSENTIAL FUNCTIONS

• Process semi-monthly payroll for hourly and salaried employees in Paycom.
• Ensure accuracy of all scheduled deductions including retirement match and healthcare.
• Review and approve timesheets for hourly employees in preparation for payroll processing.
• Facilitate updates to employee information in Paycom; including annual updates of base salary and stipends.
• Evaluate enhancements to Paycom features to ensure best practices and efficiency in practice.
• Provide assistance with annual open enrollment process.
• Coordinate with Athletics department to onboard seasonal community coaches, prepare seasonal contracts, and collaborate with Athletics to maintain stipend spreadsheets.
• Assist with the processing of annual leave rollover at the end of each fiscal year.
• Review the payroll preview before the data is submitted for final processing, including agreeing data from the payroll changes, manually recorded pay data (i.e., stipend).  
• Assist in new employee on-boarding process and terminated employee off-boarding process.
• Complete Verification of Employment for employees.
• Complete annual EEOC and ACA reporting requirements.
• Assist with annual Workers Compensation audit.
• Assist VP for Finance with Facilities Use Agreements.
• Assist Employee Resource Manager with special projects as needed.
• Other duties as required

QUALIFICATIONS

• Bachelor's degree in human resources, finance, or related field.
• 2-3 years of payroll and/or human resources  experience preferred; lesser experience be may considered, experience in the school environment is preferred.
• Proficiency in Paycom software preferred.
• Ability to work both independently and collaboratively.
• Ability to maintain strict confidentiality of employee and school information at all times
• Excellent organizational skills required with the ability to be resourceful, multi-task and handle multiple deadlines at the same time.
• Excellent employee service skills, including the ability to be sympathetic to employee concerns.
• Excellent communication skills, both written and verbal.
• Strong attention to detail and follow-through required.
• Ability to be proactive and handle routine tasks in advance as well as do whatever it takes to get the job done.
• Excellent knowledge of Microsoft Office Suite, especially Excel and Word.