Womens Infants and Childrens (WIC) Administrator

Position Summary:

Responsible for planning, organizing, and managing directly or indirectly and with oversight over Women Infant Children (WIC) program; WIC Breastfeeding Manager, participate in Fetal Infant Mortality Review (FIMR); WIC Mobile Unit Manager, Clinic Managers, Senior Nutrition Education Coordinator. In addition, oversite of Vendor Liaison, Special Projects Nutritionist, WIC Office Coordinator, WIC Business Manager

Essential Duties:

• Plans, implements, and evaluates the objectives and activities of the WIC Program. (1,2,4,7,8)
• Ensures compliance with regulations, policies, budgeting, and accounting procedures as outlined by the US Department of Agriculture, State Department of Health, and Public Health Division. (1,2,7)
• Responsible for personnel administration of the program including the recruitment, interviewing, selection, and supervision of program staff. (1,3,4,8)
• Oversees the vendor management of the WIC Program-ensures vendor compliance and establishes procedures for monitoring retail stores. (1,2,3,7,8)
• Responsible for the overall operation of the automated food delivery and management information system and WIC computer application system. (1,3)
• In the absence or vacancy of direct report’s position(s), must plan, organize, and ensure the completion of responsibilities assigned as role responsibilities of direct reports. (1,2,3,4,5,6,7,8)
• Work in conjunction with WIC Program Managers, Senior Nutrition Education Coordinator, and Breastfeeding Manager in planning, implementing, and evaluating the nutrition education component of the program. (1,2,3,4,7,8)
• Responsible for maintaining all MOUs, not limited to, homeless shelters, hospitals, Indiana Women’s Prison, and other programs as directed by the State WIC Coordinator. (1,2,3,4,5)
• Ensure completion of all service agreements with appropriate signatures for all events pertaining to Marion County WIC program/staff. (1,2,3,4,5).
• Provides orientation and consultation on the WIC Program to other members of the health team; provides in-service training programs for professional/paraprofessional staff. (1,3,5)
• Coordinates the WIC Program with other health programs within the division and community service agencies, private physicians, and other health institutions. (1,3,5)
• Develop communication, automated phones, or social media system to establish and maintain positive rapport between the WIC and the community being served. (3,5,8)
• Assists Grants Manager with grant budget recommendations for program refunding and continuations. (7)
• Provides leadership in the Request for Proposal process for WIC local sponsorship application. (1,7)
• Previews monthly expenditure reports and monitors WIC budgets. (7)
• Responsible for overall clinic coverage of both clerical and nutritional staff at all WIC sites at designated times. (3,8)
• Responsible for securing space for WIC staff at all service locations. (3,7,8)
• Responsible for negotiating both annual budget and needed additional funds throughout the year. (7)

Other Duties and Responsibilities:

• Performs other duties necessary and incidental to the work described herein.
• Represents MCH PD on committees and actively participates to promote MCPHD initiatives, both internally and externally.
• Collaborates with nutrition professionals in Nutrition Services and public health settings.
• Maintains confidentiality of all client records and information as specified by the Health Insurance Portability and Accountability of Act of 1996.
• Trained at the appropriate National Incident Management System (NIMS) and Incident Command System (ICS) level.

Key Competencies:

• Analytical/Assessment Skills
• Communication Skills
• Cultural Competency Skills
• Leadership and System Thinking Skills
• Policy Development/Program Planning Skills
• Financial Planning and Management Skills
• Public Health Sciences

Qualifications

Education/Licensure/Certifications/Experience:

• Licenses/Certification either required upon hire: Registration as Dietitian by the American Dietetic Association, Indiana RN license by the Indiana Professional License Agency Board of Nursing
• Bachelor’s or master’s degree graduate which, through review of an official transcript from an accredited college, includes a study in Nutrition. These degrees include but are not limited to: Family and Consumer Sciences; Food and Nutrition in Business; Nutrition, Nursing with background in Nutrition Fitness and Health. Experience in Maternal and Child Health or Public Health preferred.
• Licenses/Certification required: Valid driver’s license and access to reliable car.
• 5-8 years previous experience with demonstrated ability in program development and staff management.
• Must be proficient with Microsoft Office, Word, Excel, Internet Explorer.
• Excellent verbal and written skills.
• Must possess the ability to work independently and as part of a team.
• Must be able to take initiative and prioritize workload.

Knowledge and Skills:

• Must have some knowledge of applicable laws, rules, regulations, policies and procedures of the WIC Program and the Division of Public Health.
• Skills in financial management and management of personnel.
• Demonstrated ability to exercise professional judgments and tact in communicating with a wide variety of individuals.
• Knowledge of program planning and evaluation.
• Good judgment and discretion in communication (written, verbal and non-verbal).
• Must be able to prioritize work, meet deadlines, and work well under pressure.
• Flexibility to adjust to changing program/department needs and activities.
• Must be able to lift a minimum of 45 pounds.
• Must resolve conflicting policies and procedures between federal, state, and local agencies.
• Organizational ability to manage decentralized programs.
• Compliance with program guidelines to ensure continual funding.
• High level of concentration, accuracy, attention to detail, ability to analyze and interpret data.

Work Environment:

• Travel is required between various program locations.
• Exposure to communicable illness and disease due to direct and frequent client contact; participants in stress.
• Some physical effort is associated with lifting and carrying supplies.