Construction Project Coordinator - Business Services

GENERAL STATEMENT OF DUTIES

Assisting in the development and coordination of building maintenance and construction projects for the Facilities Management Program of Business Services, including developing project specifications and scope, scheduling, estimating project costs, contracting, procurement, and contractor management.

SUPERVISION RECEIVED

Work under the direction of the Facilities Program Manager or designee.

SUPERVISION EXERCISED

Supervision of other employees is not a responsibility of positions in this classification; however, incumbent may serve as a lead worker over employees engaged in facilities maintenance and construction projects.Construction and Project Administration

• Coordinate with appropriate Business Services staff to prepare the bi-monthly project update for distribution to customers. Report on assigned projects during update meetings.
• Schedule projects and contractors based on departmental and countywide needs; regularly communicate construction schedule and potential project related disruptions to impacted departments; attend and facilitate meetings regarding project status.
• Oversee, coordinate, and monitor building improvement and construction projects through on-site construction visits as needed; monitor compliance with construction drawings, schedule, and budgeted costs; conduct pre-construction and construction meetings; monitor quality control and inspection processes; inspect completed work to ensure compliance with all applicable codes, laws, and regulations and contract requirements; and secure final as-built drawings that document changes and modifications made during construction.
  
  

Pre- and Post-Construction Documentation

• Prepare preliminary CAD sketches, working drawings, and detailed specifications for department-level projects, or other assigned projects.
• Document final project punch lists, ensure delivery of project warranties and operation manuals, and resolve contractor issues.
• Maintaining construction and record document library; comply and record as-built information from completed construction and maintenance improvement projects; provide up-to-date prints, as needed for planning and maintenance activities.
• Assist in the maintenance of the Facilities Condition Assessment (FCA) spreadsheet and utilize the FCA information to evaluate space usage and annual cost allocation planning.
  
  

Construction Project Planning

• Develop pre-construction evaluations and planning activities for building maintenance and construction projects; make recommendations regarding project feasibility; develop construction project plans and cost estimates.
• Develop and review project design and construction scopes of work, drawings, and specifications for building improvement and construction projects; manage project budget, change orders, submittals, and modifications; complete and submit building permit applications; confer with consultants and county management to prepare project schedule and budgetary elements. Set up meetings with stakeholders and county staff to establish project needs and goals.
• Coordinate purchasing for projects using approved county purchasing methodologies; identify financing strategies to fund project/program; responsible for reviewing and recommending on bids and proposals; prepare and submit grant applications and other funding requests.
• Other duties assigned by your supervisor.
  
  

Experience And Training

• Associate degree in architectural engineering or construction technology and three years of experience in construction inspection or construction management including two years of construction project management experience; OR
• Bachelor's degree in construction management, business administration, architecture or engineering and one year of project management experience; OR
• Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.
  
  

PREFERENCES

• Public sector procurement experience.
• Computer Aided Drafting experience.
• Microsoft Office PowerPoint and Excel experience.
• Knowledge of Building Codes
  
  

Special Requirements

• The finalist for this position will be required to pass a criminal history background check, including finger printing; however, conviction of a crime may not necessarily disqualify an individual for this position
• Must possess a current driver's license in the applicant's state of residence and an acceptable driving history. Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business. The policy can be found at: http://apps.co.marion.or.us/APAP/.
• This assignment is represented by a union.
• This is a full-time position, which is eligible for overtime.
• Typical Work Schedule: Monday through Friday, 8:00 A.M. - 4:30 P.M., with flexibility depending upon the needs of the department and program.
  
  

Knowledge, Skills And Abilities

Considerable knowledge of practices, methods, common materials, and techniques of the construction and remodel of commercial buildings and facilities; principles, processes, and methods of construction project management; general government purchasing and contracting procedures; construction project scheduling, budgeting, cost control, and reporting; codes, regulations, and laws pertaining to construction, ADA, hazardous materials, and procurement.

Knowledge of mechanical, electrical, and structural schematics and blueprint interpretations; general methods, practices, and techniques of structural, plumbing, and mechanical maintenance; materials, tools, and equipment commonly used in construction, remodeling, renovation, and maintenance of commercial structures; construction and project scheduling; Microsoft Office including Word, Excel and PowerPoint.

Skills and abilities to communicate clearly and concisely with customers, vendors, contractors and coworkers; recognize and resolve conflicts, challenges, and issues effectively and timely; build and maintain working relationships with vendors and county employees. Strong organizational and analytical skills that include the ability to respond to changing needs and shifting priorities while minimizing project impact.

WORKING CONDITIONS

Work is performed in all types of weather and includes exposure to wind, rain, snow or hot temperatures. Incumbents are exposed to dust, fumes, and other irritants found on construction sites. Requires frequent walking, climbing, bending, kneeling, and the ability to lift and carry objects up to 50 pounds. May be required to work flexible and long hours and provide after-hours emergency response on a call-out basis. Requires frequent contact with contractors' vendors, and the members of the public.