What are the responsibilities and job description for the Human Resources Assistant position at Marion Ag Service, Inc.?
Marion Ag Service, Inc is looking for an outgoing and detail-oriented HR Assistant to handle a wide variety of HR related tasks and provide exceptional customer service to our team members. This is a fulltime position located in the beautiful rural area of St. Paul, Oregon.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Maintain and update employee records, HR databases, and personnel files, ensuring accuracy and compliance, including weekly filing.
• Assist with recruitment activities, including posting job openings, screening candidates, scheduling interviews, and conducting reference checks.
• Coordinate onboarding and orientation for new hires, including completion of required paperwork, scheduling calendar invites, and providing safety gear.
• Track employee training, certifications, and safety requirements, ensuring completion of all mandatory programs on schedule. Organize annual training meetings and notify Senior HR Generalist when retraining is required.
• Support seasonal workforce management, including proper documentation, onboarding, and regulatory compliance; provide weekly hours to staffing agencies for temporary employees.
• Manage the milestone anniversary recognition program.
• Prepare and distribute weekly and monthly reports, such as Employee Check-Off List, PTO accrual, birthdays, anniversaries, and other relevant data.
• Create and distribute memos, flyers, gifts, and other employee communications. Manage and update OptiSigns digital displays.
• Coordinate monthly birthday lunches.
• Maintain the MAS calendar, ensuring prescheduled conferences, tours, and events are accurately reflected.
• Manage the Office Depot account for the office and place orders as needed.
• Monitor changes in HR laws, regulations, and procedures, coordinating with the team to ensure policies and processes remain compliant; stay current with HR best practices.
• Draft and distribute emails, memos, and letters, collecting signatures as needed.
• Serve as a backup for safety meetings, including notetaking, meeting setup, and related support.
• Assist with benefits administration, including tracking employee eligibility and providing upcoming eligibility reports to the Senior HR Generalist.
• Coordinate and schedule benefit enrollment meetings, ensuring employees receive timely information and enrollment materials.
MINIMUM QUALIFICATIONS AND EXPERIENCE REQUIREMENTS
• Experience in Human Resources, or related administrative role and/or an individual seeking to develop and grow a career in Human Resources.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Excellent writing abilities.
• Self-starter and ability to work well in a manufacturing environment.
• Working knowledge of Microsoft Office, Excel, and Outlook.
• Exceptional customer service and phone skills.
• Ability to perform at high levels in a fast-paced ever-changing work environment.
• Bilingual in Spanish is required with the ability to support translation needs