Human Resources Specialist

Job Title: Human Resources Specialist

Status: Full Time

Department: Human Resources

Direct Supervisor: Human Resources Administrator

Our Vision

To disrupt the generational cycle of poverty for the families we serve.

Our Mission

Marillac St. Vincent Family Services strengthens and amplifies the voices of marginalized communities-in the Vincentian spirit of service-through education and programs tailored to foster thriving families and sustainable communities in Chicago.

Our Core Values

Our employees commit themselves as individuals to live out the core values of integrity, excellence, creativity, advocacy, respect and empowerment in our daily work, as we serve the needs of others.

Integrity

Excellence

Creativity

Advocacy

R espect

Empowerment

The Human Resources Specialist plays a critical role in supporting the organization's workforce by managing various HR functions that contribute to employee satisfaction and organizational effectiveness. This position is responsible for administering full onboarding and orientation processes, employee relations,  benefits coordination, and compliance with labor laws to ensure a fair and productive workplace. The specialist will serve as a key point of contact for employees and management, providing guidance and resolving HR-related issues promptly and professionally. By  maintaining   accurate  HR records and  facilitating  training and development initiatives, the role supports the continuous growth and engagement of the workforce.  Ultimately, the  Human Resources Specialist helps foster a positive work environment that aligns with the company’s strategic goals and values. 

Duties and Responsibilities

• Manage end-to-end onboardingofnew hires. 
• Partner with Human Resources Administrator to manageemployee benefits processingand assist employees with enrollment, claims, and inquiries. 
• Maintain accurate and confidential employee records in compliance with federal, state, and local regulations. 
• Manage the funder and partner electronic sites (Start Early, Child Plus, DCFS, etc.) , keeping compliance with electronic files and information required by funders and partners.
• Conduct data analysis for operational efficiency.
• Provide guidance and support to employees and managers on HR policies, procedures, and conflict resolution. 
• Administer employee orientation.
• Coordinate employee training sessions and professional development programs to enhance workforce skills and adhere to compliance standards. 
• Ensure compliance with labor laws and company policies by conducting regular audits and updating documentation. 
• Assist in performance management processes including evaluations, goal setting, and communications. 
• Support HR projects and initiatives aimed at improving employee engagement and organizational culture.  
  
  
  

Standard Responsibilities

• AdherestoallpoliciesandproceduresasoutlinedintheMarillacSt.VincentEmployeeHandbook.
• Participatesinsupervision,coaching,andstaffmeetingsasrequiredbythe department.
• Attends require professional development and training.
• Perform other duties as assigned
  
  
  

Education

• Bachelor’s degree in Human Resources , Business Administration, or  a related  field. 
• At least 2 years of experience in a human resources role. 
• Strong knowledge of federal and state employment laws and regulations. 
• Proficiency with HR information systems (HRIS) and Microsoft Office Suite. 
• Excellent communication and interpersonal skills. 
  
  
  

Experience

• Minimum of 3 years of maintaining accurate HR records and processed employee documentation related to benefits, payroll, performance management, and regulatory compliance.
• Administered employee programming by addressing workplace concerns, ensuring policy compliance, and supporting conflict resolution initiatives.
• Demonstrated experience integrating organizational mission and values into programs, policies, staff development, and service delivery.
• Coordinated training and development programs to enhance employee engagement, improve performance, and support professional growth across departmentsandretaincompliance.
• Prior experience partnering with executive leadership,managersand staff.
  
  
  

Preferred Qualifications

• Professional HR certifications such as PHR, SHRM-CP, or equivalent. 
• Experience with applicant tracking systems (ATS) and benefits administration software. 
• Background in employee relations and conflict resolution. 
• Familiarity with performance management systems and training program development. 
• Experience working in a fast-paced corporate environment. 
  
  
  

Qu alifications

• Analytical skills are essential for interpreting employment laws, managing HR data, and ensuring compliance with regulations.
• Problem-solving abilities are critical when addressing employee concerns and resolving conflicts in a fair and timely manner.
• Demonstrated leadership experience in mission-driven organizations, ministry, education, healthcare, or social services.
• Strong communication, facilitation, and relationship-building skills .
• Organizational skills are applied to manage multiple HR processes simultaneously, such as recruitment, benefits administration, and record keeping.
• Strong facilitation, coaching, and relationship-building skills across diverse teams and communities.
• Ability to work collaboratively with executive leadership, frontline staff, community partners, and faith-based stakeholders.
• Proficiency with HR software and technology enables efficient management of employee information and streamlines HR operations.
  
  
  

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Whileperformingthedutiesofthisjob,theemployeeisregularlyrequiredtotalkorhear.
• Possess the ability to fulfill and any all office activities normally expected in an office setting, to include, but not limited to: remaining seated for periods of time to perform computer entry, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.)
• Theemployeemustoccasionallyliftand/ormoveupto20-25pounds.
• Will regularly require more than40 hoursper week to perform the essential duties of theposition.
  
  
  

Screenings

The applicant must submit to a criminal background check and adult abuse and neglect screening and maintain a cleared status throughout employment.

The applicant must submit MMR, Tdap and pass a TB and immunization health screen upon hire and update TB/physicals as required by the licensing standards.